Administrative Assistant

Posted 2 days ago

burnett specialistsDallas (TX)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Architectural Services

SENIORITY

Senior

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About the role

Studio Coordinator A leading global design and architecture firm is seeking a highly organized, energetic, and service-oriented Studio Coordinator to support a talented team of architects and designers. This role is ideal for someone who thrives in a fast-paced, creative environment and enjoys being the person who keeps everything organized, connected, and running smoothly. The Studio Coordinator will provide high-level administrative and operational support to Studio Principals, Directors, and project teams while also helping foster a strong studio culture.

Key Responsibilities:

Manage complex calendars for Studio Principals and leadershipCoordinate detailed domestic and international travel arrangements
Schedule meetings, prepare correspondence, and process expense reports
Support studio operations, including staffing coordination, financial tracking, timecards, PTO tracking, and meeting organization
Assist with proposal and presentation preparation
Process, edit, and proof client and consultant contract documents
Support project teams with RFIs, submittals, project directories, project setup, and meeting notes
Coordinate internal and external meetings, including conference rooms, agendas, catering, and guest reception
Plan studio outings, retreats, celebrations, and other culture-building events
Maintain professional licenses and memberships for leadershipCoordinate project archiving
Partner with other administrative departments to ensure smooth studio operations
Provide occasional reception coverage and back-up support to other Studio Coordinators

Qualifications:

Minimum 5 years of professional administrative experienceExperience supporting senior-level professionals or executives
Strong calendar management and scheduling experienceExperience booking domestic and international travel
Excellent written and verbal communication skills
Strong organizational skills with the ability to manage multiple priorities
Professional and comfortable interacting with leadership, clients, consultants, and vendors
Strong problem-solving skills and a proactive, team-oriented approach
Ability to work independently with minimal supervision
Proficiency with Microsoft Office, including SharePointAdobe Creative Suite and/or InDesign experience is a plus
Flexibility to work overtime as needed

Ideal Candidate: The ideal candidate is polished, personable, proactive, and highly organized, with a positive attitude and a willingness to go the extra mile. Someone with experience in an architecture, engineering, design, construction, or other professional services environment would be especially well suited for this opportunity.

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