Contractor - Executive Administrative Assistant
imcs groupValley Forge (PA)
Contractor - Executive Administrative Assistant
Posted today
imcs groupValley Forge (PA)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveCorporate, Subsidiary, and Regional Managing Offices
SENIORITY
Junior
About the role
Job Description
Core Responsibilities:
Schedules meetings, coordinates location, notifies parties, and tracks attendance.
Makes travel arrangements, submits expense reports and orders catering/refreshments if requested.
Supports crew movement within their department through Planon.
Orders and inventories department office supplies as needed.
Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.
Maintains calendar for department.
Participates in special projects and performs other duties as assigned.
Effectively represent Personal Investor Technology (PITech) and its leaders efficiently with a consistently high level of professionalism.
Qualifications:
- Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.
- High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred.
- Excellent communication skills and professional presence
- Proficiency in Microsoft Suite products (Work, Excel, PowerPoint, Outlook and Teams) for scheduling and communication.
- Demonstrated ability to plan travel and manage expense reporting effectively.
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.