Executive Assistant

Posted 3 days ago

rothcoBrooklyn (NY)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Other Accounting Services

SENIORITY

Senior

SALARY

$65,000–$90,000 annually

Apply

About the role

Roth&Co is a fast-growing mid-sized CPA firm seeking a highly organized, detail-oriented professional to support the Head of Tax Practice. This full-time role combines executive-level administrative support, departmental coordination, and accounts receivable management in a fast-paced professional environment.

What You’ll Do:

Serve as a trusted administrative partner to the Tax Department Lead, anticipating needs and managing workflow
Coordinate complex calendars, meetings, travel, professional (and personal) scheduling
Manage client communications, calls, and Zoom/Teams meetings, including scheduling and setup
Review incoming emails, prioritize action items, and ensure timely follow-up
Support department operations, including tracking metrics, workload, and key deadlines
Coordinate meeting logistics, agendas, materials, and follow-up tracking
Manage accounts receivable for partner clients, including reviewing aging reports and following up on outstanding invoices
Facilitate timely collections and maintain accurate financial documentation
Support proposals, engagement letters, client onboarding, and special projects
Maintain internal tracking systems and support ongoing departmental organization

What We’re Looking For:

2+ years of administrative experience in a fast-paced professional environment
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
Proficiency with Microsoft Office Suite; familiarity with financial systems or CRM tools a plus
Strong attention to detail and a high level of accuracy
Professional judgment, discretion, and confidentiality
Ability to work independently while supporting senior leadership
Adaptability and comfort managing shifting priorities
Proactive mindset with strong follow-through and accountability Why Roth&Co:
Join a growing, collaborative firm with direct exposure to senior leadership
Competitive salary: $65,000–$90,000 annually (DOE), flexible 36–40 hours per week
Opportunity to work at the intersection of executive support, tax operations, and client finance functions
High-impact role with visibility across the firm

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.