Patent & Trademark Recordals Manager

Posted 2 days ago

transperfectEast Boston (MA)

Project Management Specialists All Other Legal Services

SENIORITY

Senior

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About the role

Oversee global and fast-paced recordal projects for our clients at various sizes of scale. Implement and update standardized processes within our IP department that support client, project, and business needs. Maintain recordal trackers, ensure compliance with legal requirements, and liaise between agents and clients to ensure accurate records. A fundamental aspect of this role is the ability to drive efficiencies for the success of our clients, and manage the formal documentation required to update intellectual property (IP) ownership, including assignments, mergers, address changes, and name changes across global portfolios.

DESCRIPTION:

Direct projects successfully to meet client schedules, internal processes, and quality requirements
Participate in development and documentation tracking of recordal AI and automation processes
Oversee recordal projects to ensure they are supported through correspondence, tracking, progress charts, and maintenance of records
Ensure all documents meet specific country-law requirements for recordal, including signature requirements, notarization, legalization, or translation
Prepare regular reporting updates and conduct internal and client meetings
Send instructions and review incoming correspondence from foreign associates or IP offices
Review recordal filing receipts and confirmation certificates to ensure project goals are met
Escalate timely and thoroughly to manage any deficiencies or delays that impact internal and client deadlines
Work consistently to achieve ideal service goals CONTRACT TO HIRE POSITION
Exceptional attention to detail, strong organizational abilities, and proficiency in written communication
Enthusiasm in learning new workflows and technologies, including automation tools
Demonstrated analytical skills for managing complex projects
Proactive approach to resolving challenges alongside project managers and process leads
Ability to multi-task and meet deadlines for a globally-based team
Bachelor's Degree required, JD or paralegal preferred but not required
Background of 6+ years in recordal processes and management with experience in a similar patent, trademark or IP legal role highly preferred
Strong project management skills with a commitment to intellectual property services and governance
Solid understanding of patent and trademark prosecution procedures and international IP rules.
Client-facing experience or interest in developing client relationships

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