Office Administrator

About Construction ReadyConstruction Ready is a highly regarded non-profit organization leading the charge in bridging the skilled labor gap by educating and connecting both adults and youth to rewarding careers in the construction industry. We partner with schools, leading construction companies, industry associations, legislators, government entities, and philanthropic organizations to provide students with construction education credentialing and industry placement. We work closely with the Georgia Department of Education and an extensive network of partners, teachers, and construction industry representatives to achieve outcomes that stem from career education and targeted career pathways — vital to workforce success in Georgia and beyond.Position OverviewConstruction Ready is seeking an Office Administrator who is not only organized and efficient but also embodies a positive, team-oriented attitude. The ideal candidate will be someone who can adapt to the dynamic needs of our growing organization, manage multiple tasks with ease, and contribute to a collaborative and supportive work environment. We are looking for someone who can streamline our office operations while maintaining a strong focus on fostering a positive workplace culture and supporting our mission to impact the next generation of construction professionals.This is an expandable role — for the right candidate, scope and responsibilities can grow over time.Key ResponsibilitiesAdministrative SupportFacility ManagementHR SupportFinancial ResponsibilitiesEvent Planning & PreparationCross Department Communication and CoordinationProblem-SolvingMaintain Master CalendarResponsibility DetailsTeam Event Administrative SupportCoordinate purchases for team members when needed, support management of team calendars, and accommodations for in office meetings for staff or executives.Support coordination of in-office events and external events, including meetings, workshops, and training events.Prepare materials - agendas, nameplates, training materialsArrange travel and accommodations for staff when requestedManage organization-wide ordering and procurement -  coordinating purchase requests across departments and programs, not just office supplies.Handle incoming and outgoing communication (with proper oversight) including notices/mail, emails, letters, and phone calls.Support Team programming needs when required including set up, take down, and shippingSupport leadership on review and enforcement of office policies etc.Ensure compliance with regulations and communicate policies to staff.Accounting/HR SupportSupporting accounting team and functions in quickbooks, including A/R and coordination of donor mailing and statement processing.Support the process of new employee onboarding including distributing company owned assets, providing access to technology and resources, and guiding new hires through their first days.Support employee offboarding -  coordinating exit checklists, retrieving company property and access.Support maintaining accurate employee records.Track and manage organizational assets including maintaining office inventory of equipment, technology, and supplies, and ensuring items are accounted for and in good condition.Coordinate with IT for the onboarding/offboarding and maintenance of office technology and ensure software is up-to-date (e.g., website revisions, setting up staff in Google Workspace).Assist staff with basic IT troubleshooting and ensure they have access to necessary tools when onboarding/offboarding.Office Management Serve as the main point of contact for the facility -  managing access, greeting visitors and vendors, and handling day-to-day facility needs as they come up.Receive, sort, and distribute all incoming mail and packages, tracking deliveries and notifying recipients promptly.Liaise with vendors and service providers for office-related services (e.g., cleaning, catering, security).Oversee the office space and ensure it is clean, well-stocked, and well-maintained.Manage office supplies, ensuring the office is well-stocked and organized.Problem-SolvingAddress team and office-related issues promptly and effectively.Suggest and implement improvements to office procedures and workflows (if approved)Required Skills and QualificationsProven experience as an Office Administrator, Office Manager, or in a similar administrative role.Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.Experience with quickbooks online.Excellent communication skills, both written and verbal, with the ability to interact professionally with all levels of staff and external partners.Comfortable multi-tasking and interfacing with team members, staff at all levels, and higher-level Board members, as this may be required.Proficiency in office management software and tools (e.g. Google Workspace).Experience in budgeting, financial management, and invoice processing.Familiarity with HR processes, including onboarding, offboarding.Experience with asset/inventory management and organizational purchasing or procurement processes.High level of attention to detail and accuracy required — precision matters across financial records, HR documentation, event logistics, and asset tracking.Ability to maintain confidentiality and handle sensitive information with discretion.Problem-solving skills, with a proactive approach to identifying and resolving issues.Ability to work independently and as part of a team in a fast-paced environment.A positive, team-oriented attitude that contributes to a supportive and collaborative workplace culture.Knowledge of health and safety regulations is a plus.Construction Ready -  8.27.26Estimated Time Allocation for Office Administrator40% – Office & Team Event Support 30% – Accounting/Ops Support (A/R, expanding accounting team capacity)20% – Office Space Administration 5% – HR Support (onboarding/off-boarding - rare but a real need)5% – Other (misc. meetings/other collaboration)