Executive Assistant & Office Operations

Executive Assistant & Office OperationsSan Mateo, CAAbout UsBeast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast Industries encompasses a diverse portfolio of ventures that extend far beyond its origins on YouTube. With a mission to entertain, inspire, and create significant social impact, Beast Industries operates across various domains including digital media, philanthropy, consumer products, and innovative business initiatives. At Beast Industries, we believe in the transformative power of digital media and its potential to entertain, educate, and effect positive change. Our commitment to innovation, creativity, and philanthropy drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations.Role OverviewAs Executive Assistant to our Chief Product & Technology Officer, you'll help turn complexity into clarity. You'll anticipate needs, remove friction, and create the operating rhythm that allows the executive and the broader Product & Technology organization to move quickly and effectively.You'll serve as a trusted partner, managing priorities, coordinating communications, and ensuring the details behind critical initiatives are executed seamlessly. By bringing structure to a fast-moving environment, you'll help the CPTO stay focused on what matters most while keeping day-to-day operations running smoothly.In addition to executive support, you'll oversee the day-to-day operations of our San Mateo office, creating a welcoming, organized, and productive environment for employees and visitors. You'll partner closely with teams across the company to deliver a workplace experience that enables everyone to do their best work.What You'll DoExecutive PartnershipOwn the CPTO's calendar, ensuring priorities are aligned and time is optimized.Coordinate complex domestic and international travel, itineraries, and expense reporting.Drive meeting preparation by coordinating agendas, presentations, briefing materials, and follow-up action items.Manage inbound communications, exercising sound judgment on priorities and serving as a trusted point of contact on behalf of the CPTO.Handle highly confidential information with professionalism and discretion.Anticipate challenges before they arise and proactively remove obstacles that could impact executive effectiveness.Support strategic initiatives, planning activities, and special projects across the Product & Technology organization.Learn and adopt AI tools and apply them to streamline operationsOffice OperationsOversee the day-to-day operations of our San Mateo office, ensuring employees and visitors have an outstanding workplace experience.Manage vendors, office supplies, facilities requests, and workplace services.Coordinate executive visits, onsite meetings, team events, and office logistics.Partner closely with IT, Facilities, People Operations, and Finance to support onboarding, workspace planning, office equipment, and employee experience initiatives.Continuously identify opportunities to improve workplace operations through scalable and efficient processes.What You'll Bring46 years supporting senior executives, ideally within a fast-paced technology company.Experience managing complex executive calendars, travel, and shifting priorities.Experience overseeing office operations, workplace services, or facilities coordination.Exceptional organizational skills with the ability to manage multiple competing priorities without losing attention to detail.Excellent written and verbal communication skills.Strong judgment, discretion, and professionalism when handling sensitive information.A proactive mindsetyou anticipate needs, solve problems independently, and consistently stay one step ahead.The ability to build trusted relationships across executives, cross-functional teams, and external partners.Proficiency with modern productivity and collaboration tools.Success in This RoleWithin your first six months, you've become a trusted extension of the CPTO. Executive priorities run smoothly, meetings are well prepared, travel is seamless, and the office consistently delivers a welcoming, organized experience for employees and guests. You identify opportunities to improve how work gets done and implement thoughtful solutions that help the broader Product & Technology organization operate more effectively.Target total compensation ranges from $120,750 $149,500, including a fixed annual salary of $105,000 $130,000, an employee equity plan grant, annual bonus, plus comprehensive benefits.Equity grants are issued in good faith, subject to company policies, board approval, and individual eligibility.BenefitsThe Perks, Why Work On the MrBeast TeamWe are redefining what entertainment and storytelling look like at global scale. Every piece of content we publish reaches millions and influences culture in real time. This is your opportunity to lead the team that decides how those moments come to life across every screen.Competitive SalaryGenerous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life InsuranceCompany contributions to employee Health Savings Accounts (HSA)401k Plan with Safe Harbor company-matchingFlexible vacation policy and paid company holidaysCompany-provided technology packageRelocation assistance where applicable, including travel and company-provided housing for the first 90 days