Desk Assistant
avidan med spaWarwick (NY)
About the role
Desk Assistant Position at Avidan Med SpaAvidan Med Spa is seeking a diligent and responsible Desk Assistant. If you want to work in a unique med spa environment - break away from the chains and join our business. Located in Warwick, NY.
Job Responsibilities:
Answer phone calls, help clients over the phone with anything they may need, and schedule, reschedule, and cancel appointments.
Prep clients for their service.
Prep and clean rooms for clients.
Tasks include watering plants, dusting, laundry, sweeping, mopping, making the beds, etc.
Help in maintaining spa cleanliness.
Serve clients coffee, tea, or any other reasonable needs.
Must be able to keep up with a busy schedule and be customer service-oriented.
Maintain a positive and professional environment for customers and other employees.
Be willing to work during business hours (morning through evening) with a flexible schedule.
Be comfortable with cleaning, stocking, laundry, and other operational tasks.
Dress professionally: must wear scrubs or similar attire.
Administrative Duties:
Scheduling. Stocking supplies. Sorting and sending mail. Answering and routing phone calls. Greeting visitors. Managing and posting to social media. Keeping accurate records of client visits and post-visit notes.
Financial Duties:
- Accurately process client payments and manage daily transactions.
- Maintain strong attention to detail in handling cash, credit cards, gift certificates, and promotional discounts.
- Assist in reconciling payment records and ensure accuracy in client billing.
- Good money-handling skills, financial awareness, and smart decision-making are essential for this role.
- This Company Describes Its Culture As:
- Detail-oriented - quality and precision-focused.
- People-oriented - supportive and fairness-focused.
- Community-minded culture.
- A nurturing environment that allows employees' personal growth to flourish.
- Teamwork-focused workplace.
- Must Be Able to Work:
- Monday 9:30 AM to 8:00 PM.Wednesday 9:30 AM to 3:00 PM.Friday 9:30 AM to 8:00 PM.Saturday 9:30 AM to 3:00 PM.
Days Off: Tuesday, Thursday & Sunday.
Before you apply
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A number in mind
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Your notice period
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Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.
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