Office Coordinator

Baskervill is an architecture, engineering, and interior design practice with a 130-year legacy of shaping some of the country's most recognizable workplaces, hotels, campus buildings, healthcare facilities, and much more. Our Richmond office is currently looking for a full-time Office Coordinator to join our team! The Office Coordinator is a central role supporting office operations for 150+ on-premises staff, and includes day-to-day office operations and administrative tasks, guest and client hospitality, and facility maintenance. We are looking for an individual who is detail-oriented, reliable, highly organized, loves working with people, and is constantly finding ways to make an award-winning Great Place to Work even better.What you’ll be doing:No two weeks are exactly the same, but you can count on a few constants. Including:Serve as the firm’s first point of contact by answering phones and emails, greeting visitors, and providing parking validationCoordinate the Lunch & Learn program, including scheduling, vendor communication, and meeting setupMaintain office records such as PTO calendars, seating charts, access cards, parking logs, and equipment inventoriesManage incoming and outgoing mail, packages, courier services, and shipment trackingMaintain front office, conference rooms, kitchen and common areas, and oversee sample returns and recycling effortsConduct office inspections to ensure cleanliness and organization, and address facility maintenance issuesManage office supplies, including ordering, stocking, and usage trackingProvide administrative support as requested, including data entry and document preparationCoordinate employee offboarding logistics, including workspace cleanup and asset recoveryAssist with meeting logistics, including room setup, catering, and hospitality needsSupport the Office Manager with maintenance coordination and other administrative tasks as neededWhat you’ll need:High school diploma or GED2+ years of office support and/or experience in a professional office environmentGeneral knowledge of office proceduresProficiency in Microsoft 365A positive attitude and exceptional customer service-style demeanorStrong verbal and written communication skills and the ability to communicate effectively with internal teams and external clients, vendors and guestsExperience working as part of a teamAvailability to work in office 8am – 5pm, Monday – FridayThe ability to lift up to 30 poundsThe ability to travel locally in the Richmond region as neededWhy Baskervill?People come to Baskervill because the work matters, they stay because the people matter. That’s why our benefits are designed to support real life, not just work life. That includes:Medical, dental, and vision coveragePaid parental leaveA 401(k) with employer matchShort- and long-term disability coveragePaid personal time, paid holidays, and a floating holidayFlex spending account$19.00 - $22.00 / hourWhile the range shown provides an overview of the expected compensation for this role, the salary ultimately offered will reflect the selected candidate’s unique qualifications, experience, and overall fit, as well as internal compensation practices and market trends.We’re also deeply invested in community impact. Through our 5% Ask initiative, Baskervill employees collectively contribute an average of 1,000 volunteer hours each year, working with local nonprofit organizations.But don’t just take our word for it—our culture of care and opportunity has earned us repeated ‘Best Places to Work’ recognition from Virginia Business and Orlando Business Journal.Still there?If you’re still reading, you might be exactly what we’re looking for. Even if you don’t tick every box above, we hope you’ll reach out—your perspective could be the one that makes our team stronger.Baskervill is an equal opportunity employer and a drug-free workplace, and we consider all qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status. We’re also committed to providing reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship.If you are disabled or otherwise unable to apply online, please mail to: Job#OC2-26 Baskervill, PO Box 400, Richmond VA 23218. If you require assistance, you may reach us at careers@baskervill.com or call 804-343-1010.