Administrative Assistant - GSE

Entry Level Administration RolePeople. Passion. Pride. This is what has driven our team since 1833.Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.But at the heart of our business is our people.Role PurposeThis position is an entry level administration role. Working within the GSE department on ensuring customer invoices are submitted in a timely manner and to ensure the department maintains yearly budget goals. The role requires the ability to demonstrate initiative and work as an enthusiastic team member, while performing a wide range of human resource functionsWhat You Will Be DoingPrepare all related paperworkAssist with general administration alongside the GSE Manager.FilingData capturingCustomer Invoice Submittal within company standards.File retention and auditsProficient in Microsoft office an inventory on all parts that is required for the GSE department.Responsible for leaving a good first impression with all visitors and callersEnsure the safe and secure operations, in accordance with the highest possible standards of health, safety, security and all government statutory requirementsAssist with all other duties that may be assignedFunctions must be executed in a professional, efficient, and friendly manner.Ensures safe and secure operation, in accordance with the highest possible standards of health, safety, security and all government statutory requirementsPerforms other duties as assignedSafety, Security and ComplianceTake reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions versed in International Aviation Safety and Security standards and passionate about promoting them within the with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.Fully understand the company health and safety policy.Attend training courses as may be arranged by the Company.What We Are Looking ForHigh School Diploma or equivalentMinimum of 1 year working in an office environmentAbility to read, write and speak fluent EnglishMust have strong relational and communication skillsTyping minimum of 35 wpmExcellent organizational and administrative skillsMust be able to multitask and meet tight deadlinesMicrosoft Word, Excel and Outlook experience essentialAbility to read, analyse and interpret complex documentsMust enjoy working with a diverse group of people in a dynamic environmentAbility to lift up to 35 lbs., comfortable with bending, kneeling and pushing and pulling file boxesMust pass driver's test with the Department of Airports and obtain a driver's license to drive on Airport Operational Area (AOA).Must pass FBI background check and obtain US Customs seal.Must pass pre-employment medical.Must pass Drug testing.Must possess a Valid driver's license in good standing.ComplianceFull compliance:Health & SafetyTrainingEqual OpportunitiesHarassmentData ProtectionSecurityRemain up to date with all station notices relating to policies and proceduresRemain up to date with all relevant operational, systems and Customer Service trainingMaintain a safe and secure working environment at all timesComply with the Company's open, fair and honest reporting cultureProfessional StandardsRespectful, supportive and friendly approachClear and honest communicationPassionate and drivenFlexible and understanding of changing priorities and situationsPunctual and reliableConfident and focusedDiversityMenzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.Application InstructionsIs this role ticking all the boxes for you? If so, please click apply now!QualificationsEducation: High School or better.Licenses & Certifications: DRIVERS LICENSEEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.