Business Assistant

Posted 2 days ago

centrillion technologiesPalo Alto (CA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Corporate, Subsidiary, and Regional Managing Offices

SENIORITY

Junior

SALARY

$40,000 to $50,000

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About the role

Job Description: Business Assistant will issue purchase orders, monitor order status, resolve supplier issues, and develop and maintain good vendor relationships. Business Assistant will manage receipt, entry, tracking, and file archiving of all purchase-related documents along with some basic accounting functions.

Job Details:

Creates and processes purchase orders
Monitor order status, inspects and verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
Manages document storage, in electronic and paper version in support of purchasing and logistics functions
Submission, tracking and follow-up of financial purchase orders including updating tracking sheet
Manages relationships with key suppliers to maintain quality of goods, timely delivery, good rates and compliance to terms of contracts
Packs goods to be shipped and prepares shipping labels and other needed shipping documents
Perform basic accounting tasks. Update accounts receivable and issue invoices
Provide administrative support including scheduling, answering phone calls, sorting mails, etc.
Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)Assists in the ordering, receiving, stocking and distribution of office supplies.

Job Requirements:

Bachelor's degree in any discipline is preferred
Some administrative experience preferred
Basic accounting skills
Intermediate Outlook, Word and Excel skills required.
Strong interpersonal and vendor management skills
Ability to organize and keep records for inventory and purchasing functions
Excellent verbal and written communications
Strong organization and multi-tasking abilities
Strong ability to work independently but also as part of a cooperative team
If you are a highly motivated and energetic Business Assistant with exceptional organizational and administrative skills, we encourage you to apply. You will work closely with senior-level executives and play a critical role to ensure efficient and smooth business operations.

The expected salary range for this position is between $40,000 to $50,000. Actual pay may be more or less than the posted range. Centrillion considers a variety of factors when determining base compensation, including, but not limited to, job-related knowledge, skills, experience, education, position level and geographical location. These considerations mean actual compensation will vary. This position may also be eligible for annual bonus and equity grants, in addition to a full range of financial, health and wellness benefits, depending on the position offered. Applicants must be authorized to work for ANY employer in the United States on a permanent basis. We are unable to sponsor or take over sponsorship of an employment visa at this time. Centrillion Technologies, Inc. is an equal opportunity employer, and we’re proud of our ongoing efforts to foster diversity & inclusion in the Individuals seeking employment at Centrillion are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law.

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