Business Operations & Executive Assistant

Posted 2 days ago

off grid lighting solutionsNorthbrook (IL)

Bookkeeping, Accounting, and Auditing Clerks Office Administrative Services

SENIORITY

Senior

SALARY

$50,000–$65,000 annually

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About the role

Off Grid Lighting Solutions is hiring a Business Operations & Executive Assistant to work directly with the owner. This can be a full- or part-time, primarily remote role based in Chicago and the North/Northwest Suburbs, with occasional in-person meetings. Candidates must live in Chicago and have access to the North Suburbs.

About the Role: You'll support investor relations for our affiliated equipment-leasing finance company, manage accounts receivable and billing, and keep compliance on track — plus general operations and executive support. This isn't a traditional admin role: you'll work independently, keep accurate records, and take on more responsibility as you learn the business.

What You'll Do: Investor Relations

Maintain investor records; prepare investor reports and correspondence
Assist with distributions and investor inquiries
Coordinate with accountants and attorneys on investor matters Accounts Receivable & Billing
Invoice customers, track payments, follow up on past-due accounts
Reconcile receivables and bank accounts in QuickBooks Online
Set up and maintain new customer records Compliance
Track and calendar compliance requirements for leases, communities, and the finance company
Maintain documentation and follow up on open items Operations Support
Prepare project estimates, proposals, and financial calculations in Excel
Prepare and organize leases, contracts, and related documents
Communicate with homeowners association property managers
Maintain project and portfolio tracking spreadsheets
Provide general executive and administrative support to the owner

What We're Looking For:

Experience with bookkeeping and QuickBooks Online; strong Excel skills
Strong written communication; comfortable working with investors and property managers
Highly organized, self-directed, and comfortable working remotely
Experience in finance, leasing, real estate, or investor relations is a plus Compensation & Location

Compensation: $50,000–$65,000 annually, depending on qualifications and actual time.

Location: Chicago and North/Northwest Suburbs (primarily remote)

Before you apply

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Your profile is current

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Two examples you can talk through

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A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

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Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.