Administrative Analyst

Our client, a very well establish organization in the Los Angeles area is seeking a highly organized Administrative Analyst to support a large, multi‐department program. This role is ideal for someone with strong administrative, data‐tracking, and reporting experience who thrives in a collaborative, deadline‐driven environment. The priority for this role is focused on administrative coordination, documentation, and stakeholder communication. This is a long term contract opportunity.Key ResponsibilitiesLead the collection, tracking, and organization of data from internal project teams and reporting systems. Assist in preparing quarterly program reports, monthly spending forecasts, budget baselining spreadsheets, and planned expenditure summaries. Log and monitor funding requests and maintain accurate documentation across multiple platforms. Draft and update program‐related memos, procedures, and reports. Coordinate meetings through Outlook and support communication across stakeholder groups.Manage a shared program inbox and support administrative tasks within internal workflow systems. Create, refine, and maintain Excel worksheets; build dashboards using existing data. Support a team‐oriented environment with strong communication and professionalism.Experience & Education Bachelor's degree in a related field and four years of relevant experience; OR Master's degree and two years of relevant experience; OR equivalent administrative experience in a similar public sector environment. Knowledge of business management practices, project coordination, budgeting/finance concepts, financial tracking systems, and contract administration.Ability to analyze and resolve procedural or organizational issues, manage projects, compile data, prepare reports, and use enterprise software systems. Strong judgment, discretion, prioritization, and problem‐solving skills. Strong administrative and organizational skills. Proficient in MS Word, Outlook, MS Forms, and Excel (XLOOKUP, INDEX/MATCH, PivotTables, PivotCharts). Ability to collect data from staff and managers under tight timelines. Skilled in preparing reports, drafting correspondence, and maintaining accurate documentation.