Executive Assistant, Digital Technology Team - Private Equity

Posted 5 days ago

mission staffingBrooklyn (NY)

Executive Secretaries and Executive Administrative Assistants Executive Offices

SENIORITY

Senior

SALARY

$110,000–$130,000

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About the role

Executive Assistant, Digital Technology Team

Location: New York, NYAbout the RoleWe are looking for a proactive, detail-oriented Executive Assistant to support our Digital Technology team: two Managing Directors and two Principals. You would be the team's only assistant, so you'll work fairly independently while partnering closely with our Technology and Technology Value Creation teams. This role suits someone who does well in a fast-paced, high-performing environment and wants to grow with the team.

Key Responsibilities:

Manage complex, frequently changing calendars for 2 MDs and 2 Principals, and set priorities across competing requests
Coordinate internal and external meetings, including portfolio company meetings, investor and client calls, and conferences
Arrange domestic and international travel with detailed itineraries, and adjust plans when things change
Prepare and submit expense reports on time and accurately
Act as the team's main point of contact, handling calls, emails, and correspondence professionally and discreetly
Work with the Technology and Technology Value Creation teams on scheduling, logistics, and shared projects
Keep contact lists, files, and team documents organized and up to date
Help prepare meeting materials, presentations, and reports as needed
Coordinate team events, offsites, and other activities
Take on ad hoc projects and administrative tasks as needed

Qualifications:

4+ years of experience as an Executive Assistant, ideally in financial services, private equity, investment banking, or a similar professional services setting
Experience supporting several senior executives at once
Strong organizational and time management skills, with the ability to juggle multiple priorities
Excellent written and verbal communication skills
High level of discretion with confidential information
Proactive and resourceful; anticipates needs and works independently
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with expense platforms such as Concur is a plus
Professional, polished, and comfortable in a fast-paced, team-oriented environment
Bachelor's degree preferred

Compensation

Base salary: $110,000–$130,000, based on experience

Exempt position (not overtime eligible)

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