Lead Business Office Associate

Posted 3 days ago

carmaxSchaumburg (IL)

First-Line Supervisors of Office and Administrative Support Workers New Car Dealers

SENIORITY

Mid

SALARY

$21.20 - $33.90

Apply

About the role

7128 - Schaumburg - 250 E Golf Rd, Schaumburg, Illinois, 60173 CarMax, the way your career should be!

Summary: Peer leader and mentor to Business Operations Associates, responsible for delegation and follow-up of assigned work, processing and review of paperwork associated with sales and appraisal purchases, and providing and modeling iconic customer service.

Essential Duties and Responsibilities: Performs all essential duties and responsibilities of Business Operations Associate at a successful level as needed. Participates in the "Manager on Duty" role – responsible for delegating and directing the Business Office workflow including customer facing and non-customer facing tasks, answering questions related to transactions, and following up on assigned tasks. Participate and/or lead weekly leadership calibration discussions (LAB Meetings) and develops plans for observing Associate performance and addressing individual developmental needs. Mentors, coaches, and develops Associates in the Business Office to improve performance and grow next-level talent. Serves as the functional expert for state-specific and CarMax process knowledge, to reinforce execution and navigate complex problem-solving. Provides iconic customer service by listening, answering customer questions and resolving escalated customer concerns. Collaborates between store and Home Office teams to reconcile critical accounting, compliance, and customer service functions. Assesses risk in Asset Protection reviews and approves store cash handling procedures. Assists store personnel, other locations, and all store departments in their daily functions while adhering to CarMax guidelines.

Qualifications: Work requires ability to:

Model what good looks like when interacting with Associates, customers and vendors
Create maintain a positive work environment
Delegate effectively in order to meet deadlines
Follow up with Associates inside and outside of the Business OfficeMake decisions using independent and sound judgment
Resolve customer and associate concerns
Read, interpret and transcribe data in to maintain accurate records
Understand numeric filing system
Use word processing, spreadsheet and other programs, displaying intermediate PC skills
Multi-task in a high energy, fast-paced work environment
Lift objects that weigh as much as 15-20 lbs
Speak and listen effectively while working with internal and external customers in person and over the phone
Complete CarMax provided training, allowing for cross-training and full coverage of Business Office

Working Conditions:

Pleasant but noisy office environment
May require walking or standing for extended periods of time
Flexible work hours with opening and closing shifts that includes nights, weekends, holidays
Wears CarMax clothing (acquired through the company) at all times while working in the store
The hourly rate for this position is:$21.20 - $33.90

Benefits:

Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time.
Associates that are considered full-time hourly or commission/incentive eligible:
To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company.
For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay.
Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval.
For more details about benefits, please visit our CarMax Benefits (http://apps.bswift.com/portal/carmax) website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.