Payroll Supervisor

Posted 4 days ago

merraine groupNew York (NY)

Payroll and Timekeeping Clerks Payroll Services

SENIORITY

Senior

SALARY

$85,000 to $105,000 annually

Apply

About the role

This opportunity, based in Coney Island, is ideal for a detail-oriented payroll professional who thrives in a mission-driven environment and is passionate about ensuring employees are paid accurately, timely, and in compliance with all applicable regulations. The Payroll Supervisor will oversee the full payroll function for a complex, multi-program organization, serving as a key partner to Human Resources and Finance while maintaining the highest standards of accuracy, confidentiality, and operational excellence. This role offers the opportunity to contribute to a collaborative organization dedicated to supporting individuals, families, and communities.

Key Responsibilities:

Manage and oversee the complete payroll process for salaried, hourly, and grant-funded employees
Ensure accurate and timely payroll processing in compliance with organizational policies and applicable federal, state, and local regulations
Review and approve payroll registers, wage payments, tax filings, and related reports
Maintain payroll schedules, deadlines, and year-end processing activities
Ensure compliance with wage and hour laws, tax regulations, and payroll reporting requirements
Oversee the preparation and distribution of W-2s, 1099s, payroll tax filings, and other required documentation
Coordinate payroll audits and serve as a liaison with external auditors
Monitor regulatory changes and implement necessary payroll process updates
Maintain payroll systems, employee records, and confidential payroll information
Partner with Human Resources to ensure accurate employee onboarding, offboarding, status changes, and benefit deductions
Reconcile payroll-related accounts and collaborate with Finance on general ledger postings and reporting
Support payroll system enhancements, upgrades, testing, and implementation projects
Respond to employee and manager inquiries regarding payroll, deductions, benefits, and timekeeping
Investigate and resolve payroll discrepancies, adjustments, and corrections
Develop, document, and maintain payroll procedures and internal controls
Identify opportunities to improve payroll efficiency, accuracy, compliance, and service delivery
Qualifications & Experience

Required Qualifications: Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field. Minimum of 3–5 years of progressive payroll administration experience. Strong knowledge of payroll regulations, tax laws, wage and hour requirements, and compliance standards. Experience processing payroll in a high-volume or multi-department environment. Advanced proficiency with payroll systems and Microsoft Excel. Demonstrated ability to maintain confidentiality and handle sensitive employee information. Preferred Qualifications. Experience within a nonprofit, social services, healthcare, or multi-site organization. Experience managing payroll for grant-funded programs or employees supported by multiple funding sources. Familiarity with UKG Ready or comparable payroll platforms. Bookkeeping or accounting experience. Experience supporting payroll audits and financial reconciliations.

Key Competencies & Attributes:

Exceptional attention to detail and commitment to accuracy.
Strong analytical, problem-solving, and critical-thinking skills.
Ability to manage multiple deadlines and competing priorities
Excellent organizational and time-management abilities.
Strong verbal and written communication skills.
Ability to build collaborative relationships across departments.
High level of integrity, discretion, and professionalism.
Process-improvement mindset with a focus on operational efficiency.
Ability to work independently while contributing effectively to a team environment.

Work Environment & Benefits: This is a full-time, on-site position requiring 35 hours per week. The Payroll Supervisor works closely with Human Resources, Finance, and organizational leadership in a professional office environment. Occasional flexibility may be required during payroll processing cycles, audits, and year-end reporting periods. Compensation for this position ranges from $85,000 to $105,000 annually, based on experience and qualifications. The organization offers the opportunity to work within a collaborative, mission-driven environment committed to supporting the well-being of the communities it serves while fostering professional growth and operational excellence.

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.