Development and Administrative Manager

Organization: Friends of the Australian Bush Heritage Fund (FOABHF)

Reports to: Executive Director

Position type: Part-time Hours: 40 hours per month Compensation: Salary range: $1,600 to $2,000 per month. Salary commensurate with qualifications and experience.____________________________________________________________________________________About Friends of Australian Bush Heritage Fund Friends of Australian Bush Heritage Fund (FOABHF) is a US-based nonprofit organizationworking to advance the conservation of natural and cultural heritage in Australia. We connectUS-based supporters with dynamic and effective Indigenous and non-Indigenous organizationsin Australia.____________________________________________________________________________________Position OverviewFOABHF operates as a small, board-governed organization with a lean staff model of anExecutive Director and a Development and Administrative Manager, collaborating closely with conservation partners in Australia. We are seeking a Development and Administrative Manager to run the organization's donor operations and provide executive support to the Executive Director. This is a part-time position of 40 hours per month. The Development and Administrative Manager is responsible for the day-to-day administration of the donor program, including gift processing, CRMmanagement, donor communications, grant tracking, board support, and organizationalcompliance filings. The role also provides direct administrative support to the Executive Director. The purpose of the position is to establish reliable, repeatable donor operations that do notrequire Executive Director involvement in daily administration, allowing the Executive Director tofocus on donor relationships, major gifts, and revenue growth. Given the limited monthly hours, priorities are set weekly in coordination with the Executive Director. NOT PART OF ROLE:Bookkeeping, financial statement preparation, budgeting, accounts payable, and IRSForm 990 preparation are handled by the organization's external accounting firm and are notpart of this role.____________________________________________________________________________________Key Responsibilities Donor Operations and Support

• Manage the public-facing info@ inbox and respond to donor inquiries
• Issue gift acknowledgements, one-off receipts, and annual tax summaries
• Support Major Gift outreach in coordination with the Executive Director Database and Gift Processing
• Maintain accurate donor and gift records in Bloomerang CRM
• Enter and reconcile all contributions received.
• Maintain donation pages
• Identify lapsed donors, generate reports, and maintain donor communication history
• Provide reconciled revenue data to the organization's accounting firm. Fundraising and Communications
• Execute full-file fundraising campaigns and cultivation communications
• Track grant deadlines, manage application portals, and support partners
• Compile the annual report and other donor communications
• Maintain organization profile across foundation platforms
• Research prospective funding opportunities Board Support
• Prepare board materials for meetings three times a year
• Schedule meetings and record minutes
• Circulate annual policy documents and provide historical files as requested Compliance
• Maintain organizational insurance
• Coordinate annual report filings
• Serve as liaison to the organization's attorneys
• Provide donor and program information required for IRS Form 990 preparation
• Support general US nonprofit compliance requirements Executive Support
• Schedule meetings for the Executive Director
• Maintain the organization's website and Microsoft administrative accounts
• Manage software subscriptions
• Maintain SharePoint and organizational file systems
• Coordinate with partner organizations
• Provide additional administrative support as directed by the Executive Director and Board____________________________________________________________________________________Key Qualifications Required
• Experience in nonprofit development, donor operations, or database administration
• Demonstrated proficiency with a donor CRM platform; Bloomerang experience preferred
• Strong written communication skills, including donor-facing correspondence
• Experience managing externally imposed deadlines such as grant submissions, statefilings, or board calendars
• High level of accuracy and attention to detail in financial and data entry work
• Ability to work independently with minimal supervision and to escalate issues proactively
• Proficiency with Microsoft 365, SharePoint, and standard office technology Preferred
• Experience in a small nonprofit organization with limited administrative infrastructure
• Grant writing or grant management experience
• Familiarity with nonprofit compliance requirements, including state annual filings and IRSForm 990 reporting
• Experience supporting a board of directors
• Interest in land conservation, environmental philanthropy, or international giving____________________________________________________________________________________Friends of Australian Bush Heritage Fund is an equal opportunity employer and does notdiscriminate on the basis of race, color, religion, sex, national origin, age, disability, veteranstatus, sexual orientation, gender identity, or any other protected characteristic.