Administrative Assistant II
national board of osteopathic medical examinersNiles (IL)
Administrative Assistant II
Posted 2 days ago
national board of osteopathic medical examinersNiles (IL)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveCorporate, Subsidiary, and Regional Managing Offices
SENIORITY
Mid
About the role
The National Board of Osteopathic Medical Examiners (NBOME) is seeking a highly organized and detail-oriented administrative professional to provide broad support in the areas of meeting coordination, operational activities and general administrative tasks across multiple departments. This position does require a minimum of an Associates Degree.
Responsibilities: Provide meeting support to operational and board committees as assigned:
- Responsible for all aspects of meeting planning, scheduling, catering, and logistics
- Create, compile, organize, post and distribute meeting materials
- Provide general administrative support to leadership team members in multiple departments as requested:
Manage calendars, travel arrangements, travel reimbursements, conference registrations, and related administrative activities, etc.
Prepare PPT presentations, correspondence, reports; proofread and edit
Support project timelines to ensure deadlines are met
General printing, copying, filing, shredding activities
Compile monthly AMEX documentation and required management approvals
Provide back-up support for the Accounts Payable check payment process
Facilities and Space Planning Support
Support the management and tracking of facilities requests
Provide assistance with the tasks and activities of the Facilities and Space Planning group
Assist with onsite employee activity logistics
Other duties as requested
Qualifications:
- Associates degree, bachelors degree preferred
- Minimum of 3 years experience in administrative support roles
- Experience with Zoom or Microsoft Teams preferred
- Proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePointStrong time management and organizational skills
- Strong written and oral communication skills
- Ability to work some evenings and weekends
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A number in mind
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Your notice period
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