IP Billing Coordinator
dna partnersAndrews Air Force Base (MD)
$90,000 - $130,000 per year
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Posted today
dna partnersAndrews Air Force Base (MD)
SENIORITY
Senior
SALARY
$90,000 - $130,000 per year
About the role
IP Billing Coordinator National Law Firm Washington, DC
Salary: $93,000 - $128,000 + Generous Overtime
About the Opportunity:
A nationally recognized law firm is seeking an experienced IP Billing Coordinator to join its accounting team. This position is ideal for a legal billing professional with significant intellectual property billing experience who enjoys working in a fast-paced environment and partnering closely with attorneys, clients, and accounting teams to ensure accurate and timely billing operations.
Key Responsibilities:
- Billing Operations
- Prepare, review, and distribute proformas and final invoices for assigned attorneys and practice groups
- Customize invoices to meet firm requirements, client billing guidelines, and Outside Counsel Guidelines
- Research and resolve billing inquiries, discrepancies, and client-specific billing issues
- Monitor billing activity and support month-end close processes
- Intellectual Property Billing
- Manage billing for U.S. and international patent and trademark prosecution matters
- Review and reconcile time, costs, fees, credits, and adjustments throughout the prosecution lifecycle
- Produce and audit proformas to ensure compliance with client and firm billing requirements
- Maintain billing templates, matter information, rates, approved timekeeper lists, and billing instructions
- Coordinate with attorneys and IP professionals to ensure billing deadlines are metE-Billing
- Coordinate electronic invoice submissions and invoice maintenance across e-billing platforms
- Review and maintain client billing protocols, matter IDs, rate structures, and timekeeper approvals
- Monitor invoice rejections, reductions, disputes, and payment issues, and work toward timely resolution
- Partner with accounting and e-billing teams to improve billing efficiency and compliance
Job Qualifications:
- 7+ years of legal billing experience, including at least 5 years of intellectual property billing experience
- Significant experience supporting U.S. and foreign patent and trademark prosecution billing
- Experience with Elite Enterprise, 3E, and electronic billing platforms; eBilling Hub experience preferred
- Strong proficiency in Microsoft Excel, Word, and Outlook
- Knowledge of client budgets, fee arrangements, and law firm accounting practices
- Excellent analytical, organizational, and problem-solving skills
- Exceptional attention to detail and ability to manage high-volume workloads under tight deadlines
- Strong communication skills and a client-service mindset
- Ability to work independently while collaborating effectively with attorneys and accounting teams
- Why Join This Firm?
- Join a highly regarded law firm with a sophisticated intellectual property practice
- Work with attorneys and clients on complex domestic and international IP matters
- Competitive compensation package of $90,000 - $130,000 plus significant overtime opportunities
- Collaborative team environment with strong long-term career growth potential
- Exposure to advanced billing systems and complex client billing arrangements
- For a confidential discussion regarding this opportunity, contact DNA Partners.
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