Office Coordinator

Responsibilities: Manage incoming phone calls, greet visitors, and provide general office support. Process, scan, organize, and maintain contracts, correspondence, and company records. Draft and distribute emails, memos, reports, and other administrative documents. Assist with preparation and tracking of regularly scheduled reports and operational updates. Maintain organized digital and physical filing systems. Monitor deadlines, action items, and administrative requirements to ensure timely completion. Coordinate meetings, interviews, schedules, and office communications. Support office staff, management, and field supervisors with administrative and clerical tasks. Assist with tracking equipment records, vehicle documentation, material requests, and operational logs. Handle confidential and sensitive information with professionalism and discretion. Support multiple projects and shift priorities in a fast-paced environment. Assist with office supply management, vendor coordination, and general administrative support functions. Support special projects and additional administrative tasks assigned.

Requirements and Skills: Proven experience as an Administrative Assistant, Office Coordinator, or similar administrative role. Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook. Strong organizational, multitasking, and time management skills. Excellent verbal and written communication skills. Bilingual Spanish and English Strong attention to detail and problem-solving abilities. Ability to prioritize tasks and adapt in a fast-paced operational environment. Professional demeanor with the ability to handle confidential information. Familiarity with office equipment and administrative procedures. Minimum of 2 years of administrative or office support experience preferred.

Education Requirements: High school diploma or GED, B.A., Technical/Vocational trade school, or apprenticeship College degree preferred Working Environment and Physical Demands: Must be able to sit and stand, will be in an office setting, must be flexible to work varying schedules and hours as needed (fulltime). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other requirements: This employer participates in E-Verify. Ability to read technical English is a must. Must be authorized to work in the U.S. To respond to this ad, you: MUST provide us with a resume If all requirements listed above are not provided your application will not be considered.