Executive Assistant to Chief Executive Officer

Posted today

via productionsMemphis Metropolitan Area (UNITED STATES)

Executive Secretaries and Executive Administrative Assistants Corporate, Subsidiary, and Regional Managing Offices

SENIORITY

Senior

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About the role

The opportunity: VIA Productions has been creating content for retailers and product manufacturers since 2008. We're growing fast, and our CEO has more on his plate than one person should carry. We need someone to take a real share of that load, keep leadership organized, and make sure nothing important slips. This isn't a job where you wait to be told what to do. You'll work with the CEO every day, represent him with clients, vendors and partners, and own the follow-up that turns plans into finished work. If you're the person who figures it out when others stall, keep reading.

What you'll do:

Manage the Executive Team's priorities and task list, and help leadership plan the week ahead
Take tasks off the Executive Team's plate and see them through without being chased
Reach out to clients, vendors, and partners on the CEO's behalf and keep conversations moving
Coordinate travel, meetings, trade shows, and itineraries
Support the sales team with scheduling, follow-ups, and HubSpot updates
Build and polish proposals and client-facing documents
Process expense reports and keep records clean
Keep the office running, from supplies to vendor relationships
Lead special projects from kickoff to finish
Find better ways to work, including AI tools and automation, and bring them to the team
What you bring
Experience taking ownership as an assistant, coordinator, or similar role
Confidence working directly with Executive Teams and representing them outside contacts
Sharp writing. Your emails get answered.
Strong command of Google Workspace, Microsoft 365, Claude and ChatGPTExperience with project management and CRM tools. We use Asana, HubSpot and Slack.
A habit of following up until it's done
You don't get rattled by "no." You find another way through.
Good judgment with confidential information
Based in the Memphis area. The role starts remote and moves to our new Memphis office, five days a week, once it opens. Hours flex around the CEO's schedule.
You might also have
Agency or production company experience
Experience supporting a sales team or building proposals
Hands-on use of AI tools for writing, notes or research
Event or trade show coordination experience
How we work for clients
These five beliefs guide everything at VIA. Commitment to them is part of the job.
Education. You keep learning, and you share what you learn.
Creative Authority. You bring ideas, not just updates.
Take Ownership. If it's yours, it gets done.
Client's Experience. Every call, email and invite reflects on VIA.Point of Need. You show up when and where people need you.
How we work together
These four beliefs guide everyone at VIA. Commitment to them is part of the job.
We're on a team. You pull for your teammates. No gossip, no politics.
Trust is foundational. You're honest, even when it's uncomfortable.
Never deflect. You own your mistakes and take feedback head on.
Committed to results. Effort isn't the goal. You find a way.

What we offer:

Health, dental and vision coverage, matching-401k, and amazing culture
Flexible PTODirect access to leadership and a front-row seat to how a growing company runs
Your first 90 days include regular check-ins with the CEO, so we're both confident it's the right fit

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.