Executive Assistant
artificial intelligence underwriting companyMillbrae (CA)
Executive Assistant
Posted 2 days ago
artificial intelligence underwriting companyMillbrae (CA)
SENIORITY
Senior
About the role
Executive Assistant Role at AIUCAIUC's mission is to underwrite superintelligence. We red-team, certify, and insure agents, working with AI category leaders like ElevenLabs, Lovable, Harvey, UiPath, and Fin. Soon, agents will take on critical work in hospitals, banks, and governments. This could create abundance or go terribly wrong. History teaches us that standards and insurance are capitalism's best tools for making risk legible and shaping incentives. We've built the gold standard for agent security & reliability, AIUC-1, with 100+ CISOs from the Fortune 1000. Our team comes from Anthropic, McKinsey, METR, Palantir, Amazon - 50% are previous founders. We've raised $55m from Ribbit, First Harmonic, and Nat Friedman.
The Role:
We're hiring an Executive Assistant to partner closely with AIUC's cofounders. This is a high-trust role for someone who anticipates needs, solves problems quickly, and ensures nothing falls through the cracks. You'll support the founders across both professional and personal priorities, owning everything from complex scheduling and travel to special projects, events, and day-to-day logistics. In return, you'll gain a front-row seat to building one of the world's most ambitious AI companies and learn firsthand how a category-defining startup is built. This role is ideal for someone who is exceptionally organized, dependable, and excited by the opportunity to work alongside experienced founders.
In this role, you will:
- Own complex calendar management across two cofounders, balancing evolving professional and personal priorities
- Coordinate travel, expenses, appointments, errands, and day-to-day logistics with exceptional attention to detail
- Manage executive inboxes, draft and triage communications, and ensure important follow-ups never slip through the cracks
- Organize founder dinners, company events, and other high-impact moments with end-to-end ownership
- Anticipate needs before they arise, creating leverage for the founders by proactively solving problems and removing operational friction
- Improve how the founders operate by streamlining workflows, automating repetitive tasks, and leveraging AI tools where appropriate
- Assist with other operational endeavors, as arise in a high-growth start-up environment
- What We're Looking For3–7 years of experience supporting senior leaders or operating in high-performance environments, ideally in consulting, legal, VC/PE, technology, or similar fields
- Exceptional organizational skills with meticulous attention to detail and a reputation for flawless execution
- Strong written and verbal communication skills with the judgment to represent the founders professionally
- High ownership and reliability; you take initiative, move quickly, follow through, and can be trusted with sensitive information
- Strong professional judgment and polish when interacting with executives, customers, investors, and partners
- Comfortable switching between strategic priorities and highly tactical work; no task is beneath you
- Comfortable using AI tools such as ChatGPT or Claude to improve speed and efficiency
- Excited to work in person five days a week with flexibility beyond traditional office hours when needed
Nice To Have:
- Previous experience supporting founders or C-level executives at a startup
- Experience planning events, offsites, or executive travel
- Interest in AI, startups, and emerging technology
- Experience building systems and processes that improve operational efficiency
- Compensation & Perks
- Competitive annual salary
- Equity (significant part of total compensation)
- Health, dental, and vision insurance for you and your dependents
- Visa sponsorship and relocation stipend to bring you to SF, if needed
- Daily meals
Our Values:
- Strong Back - High standards, keep our promises, work hard
- Fast Feet - Experiment, cut scope, take delight in pace
- Eyes Up - 'Feel the AGI' across our strategy, teams, and day-to-day work
- Open Heart - Say the scary thing, create connection, make room for emotions
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