Advisory Administrative Assistant II

Posted yesterday

weaverDallas (TX)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Administrative Management and General Management Consulting Services

SENIORITY

Junior

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About the role

Advisory Administrative Assistant IIWeaver is a full-service national accounting, advisory, and consulting firm with opportunities for professionals in many different fields. We seek to bring a human element to the world of accounting, which includes creating a diverse, collaborative, and entrepreneurial workplace culture. Our leaders truly care about the well-being of all our employees and encourage them to pursue their ambitions. While our business is based in numbers, our success is truly based on people. It's why we commit to supporting our people not just in their professional growth, but also in their ability to lead balanced, integrated lives. At the foundation of that commitment are our core values. Weaver's core values were created specifically to empower our people to deliver extraordinary service and be their best selves. Our goal is to balance high development with high performance in order to meet the long-term goals of each individual, team, and our firm. Learn more about our services, industry experience, and culture at weaver.com. Weaver is seeking an Advisory Administrative Assistant II to join our collaborative Advisory Administrative Team in Houston or Dallas. This intermediate-level role provides administrative and operational support to Advisory Partners and internal teams while offering the opportunity to build broad knowledge of Advisory services, systems, and processes. The ideal candidate is professional, organized, responsive, and detail-oriented, with the experience and judgment to independently manage recurring processes, anticipate next steps, and balance multiple priorities in a deadline-driven environment. This person should be comfortable learning new systems and processes, following up with stakeholders, identifying incomplete or inconsistent information, escalating issues appropriately, and working collaboratively across the Advisory Admin Team. This position can be 100% in office or hybrid reporting to either our Houston or Dallas office. Expected work hours are 8:00 AM - 5:00 PM. Overtime may be required periodically based on business needs, peak workload periods, and reporting deadlines.

Key Responsibilities:

Provide day-to-day administrative and operational support to Advisory Partners and internal teams, taking ownership of assigned work through completion
Prepare, format, proofread, and process correspondence, engagement-related documents, reports, presentations, spreadsheets, and client deliverables
Support engagement setup and administration, including maintaining accurate client, contact, opportunity, and project information within CRM and other firm systems
Independently manage recurring administrative and operational requests; gather necessary information; identify incomplete or inconsistent details; track open items; follow up with stakeholders; and escalate issues appropriately
Coordinate calendars, meetings, conference rooms, virtual meetings, and other scheduling needs while anticipating related next steps and potential conflicts
Maintain electronic files, spreadsheets, recurring reports, trackers, contact lists, and other administrative records with a high degree of accuracy
Assist with document routing, signature coordination, and other recurring Advisory workflows
Coordinate with other firm departments to support routine client, engagement, billing, and administrative needs
Learn processes across multiple Advisory service lines, provide backup support to other Advisory administrative team members, and actively participate in cross-training
Prioritize competing assignments and changing needs while maintaining accuracy, responsiveness, sound judgment, and professional service
Perform other administrative duties and special projects as assigned
To be successful in this role, the following qualifications are required:
High school diploma 3+ years of corporate-level administrative, professional services support, or comparable experience
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skillsStrong attention to detail and proofreading skillsStrong customer service and interpersonal skills
Ability to exercise sound judgment, ask appropriate follow-up questions, and identify when an issue should be escalated
Ability to work independently while contributing effectively within a team-based support environment
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with the ability to learn new systems and technology
Experience with CRM, workflow, project administration, document management, scheduling, or similar business systems is preferred

Weaver Benefits At Weaver, our most valuable resource is our people. We take the time to evaluate our employees' wants and needs and invest our resources accordingly. Weaver goes beyond offering competitive health benefits, such as medical, dental, vision, disability, life insurance, and a 401(k) plan. Learn more here Weaver benefits. We support our employees by offering flexible scheduled time off (STO), minimum of 56 hours of sick and safe leave, 11 holidays, and 2 scheduled recharge days! We also offer in-house CPE and learning opportunities through our internal Learning & Development department. Our multi-faceted internal learning program including technical improvement, practice development, management/leadership training, and whole-life growth. Our goal is to balance both high development with high performance to meet the long-term goals of each individual, team, and our firm. People are our formula! At Weaver, we recognize that everyone brings different strengths, backgrounds, and working styles to our team. We cultivate a safe and inclusive work environment that celebrates each individual's unique qualities through visibility, progression, advocacy, and support. We are proudly an equal opportunity employer. What's next? Interested applicants should apply directly to the job posting. You may apply to multiple roles. Be sure to upload your most recent resume and ensure that it is attached to your application. By registering, you are only activating an account and creating a presence. Please apply directly to a position of interest. You will receive a confirmation email after completing an application for a role. After reviewing your application, a friendly Weaver Recruiter will contact you soon and walk you through the hiring process. Thank you for exploring a career with us. We look forward to meeting you! Currently, we are not accepting resume submissions from third-party staffing agencies for this role. This role is Employee Referral Program eligible. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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