Executive Assistant | Business Development Representative I

Posted yesterday

palomar healthDenver (CO)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Junior

SALARY

$1,060 - $1,150 per month

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About the role

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022!

Job Description: Join Job Duck as an Executive Administrative Assistant and become a key contributor to the smooth operation of a busy legal practice. In this role, you will provide high level administrative support, manage schedules, coordinate communications, and help maintain efficient workflows that keep daily operations running seamlessly. You will also play an important part in supporting client intake activities, tracking prospective clients, and ensuring timely follow up throughout the client journey. This opportunity is ideal for someone who is organized, proactive, and confident communicating with clients while balancing multiple priorities. Your ability to anticipate needs, maintain structure, and support both administrative and client related processes will have a direct impact on productivity, client satisfaction, and overall business success. Monthly Compensation: 1,060 to 1,150 USDResponsibilities include, but are not limited to:

Respond to inquiries professionally and ensure timely communication
Prepare reports, summaries, and administrative documentation as needed
Maintain confidentiality when handling sensitive client and company information
Identify opportunities to improve administrative and client management processes
Manage executive calendars, appointments, and scheduling priorities
Organize and maintain administrative records, documents, and correspondence
Support lead follow up efforts to help maximize consultation attendance and conversion opportunities
Coordinate meetings, consultations, and follow up communications
Serve as a primary point of contact for clients and prospective clients
Prioritize multiple assignments while maintaining a high level of accuracy and attention to detail
Provide general executive and operational support to ensure smooth daily business operations
Monitor and track new leads through the intake and consultation process
Maintain accurate client and prospect information within CRM systems
Assist with client onboarding and document collection processes
Coordinate with internal teams to ensure tasks and deadlines are completed efficiently

Requirements

Time Zone: Eastern Standard TimeOffice Hours: 8:00 AM to 5:00 PMRequired Experience

Previous administrative experience in a Law Firm mandatory Calendar Management mandatory Experience supporting client intake, lead follow up, or sales related administrative processes preferred Ability to track prospective clients and maintain organized follow up systems Experience handling client inquiries and coordinating consultations Comfortable communicating with potential clients in a professional and persuasive manner Experience working with CRM systems preferred Familiarity with sales pipelines, lead tracking, and client relationship management preferred Strong organizational skills Confident and professional presence Structured and methodical working style Proactive mindset with the ability to anticipate needs Excellent written and verbal communication skills Time management and prioritization skills Attention to detail Ability to manage multiple tasks simultaneously Professional and client focused communication Comfort working independently in a remote environment

Required Skills:

Administrative Support
Executive Support
Legal Office Administration
Calendar Management
Client Communication
Client Intake Coordination
Sales Support
Lead Follow UpCRM Management
Relationship Building
Client Relationship Management
Pipeline Management
Organization and Prioritization
Time Management
Attention to Detail
Written Communication
Verbal Communication
Problem Solving
ProfessionalismMultitaskingProactive Approach
Client Service Orientation
Independent Remote Work
Confidential Information Handling
Work Shift:

Languages:

English, Spanish
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