Administrative Assistant

Posted today

coda searchstaffingBergen County (NJ)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Mid

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About the role

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client. This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is comfortable managing multiple priorities, handling detailed information, and following through on time-sensitive tasks.

Responsibilities:

Provide administrative support to the Accounting and Finance team
Perform accurate data entry and maintain organized records
Prepare and coordinate mailings, correspondence, and other documents
Conduct follow-ups with internal teams and external contacts as needed
Manage calendars, meetings, and scheduling
Assist with tracking information, documents, and deadlines
Handle routine administrative tasks and help keep department workflows organized
Support additional projects and responsibilities as needed

Qualifications:

Prior experience in a professional services environment is required, such as a law firm, CPA/accounting firm, financial services organization, or similar professional setting 2+ years of administrative, office, or team support experience
Strong attention to detail and accuracy
Excellent organizational and follow-up skills
Ability to manage multiple tasks and priorities in a deadline-driven environment
Strong written and verbal communication skills
Proficiency with Microsoft Office, including Outlook, Word, and Excel
Professional, dependable, and comfortable working with confidential information

Ideal Background: The ideal candidate will have experience supporting a professional services organization where accuracy, organization, confidentiality, and follow-through are essential. Experience within a law firm, CPA/accounting firm, or finance organization is strongly preferred.

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