MWT Administrative Assistant

Administrative Support PositionProvides administrative support to MWT leadership, management, a department, and/or division or business unit. Key responsibilities include performing clerical duties such as filing, typing, and copying documents. Audits partner payroll hours, monitors region-specific reports, resolves discrepancies, and communicates corrections to Payroll. Processes new hire data, profile changes, and HR/payroll transactions; maintains accurate partner rosters, term trackers, and digital files. Manages new hire and transfer onboarding, schedules training, and ensures smooth integration for locations without a CCA. Codes, verifies, submits, and tracks invoices; reconciles corporate card expenses, arranges travel, and obtains leader approvals when required. Oversees ordering, inventory, and distribution of office supplies, uniforms, and mail; ensures compliance with allowance guidelines. Reports and tracks facility issues and coordinates office equipment repairs to maintain efficiency. Coordinates meetings, celebrations, and regional events; manages bulletin boards, compliance signage, and location communications. Provides partners with policy, benefits, and job posting information; greets visitors, manages tours where applicable, and supports leaders with inquiries. Monitors training and safety compliance for applicable locations. Prepares, compiles, and analyzes complex documents, reports, and presentations that reflect the leader's style, align with H-E-B's culture, and are tailored to the specific situation.Qualifications and key requirements include: intermediate support individual contributor position performing administrative or specialized tasks in support of daily business activities. Works under moderate supervision on mostly routine tasks but may deviate from or interpret standard procedures based on knowledge gained through learned experience. Requires 2+ years of experience in an office environment. Requires solid knowledge of MS Office Suite and the operation/maintenance of office equipment. Requires good verbal and written communication skills including proper use of grammar, spelling, and punctuation. Requires attention to detail with the ability to organize and prioritize, handle multiple tasks simultaneously in a fast-paced work environment, and work well and remain composed in stressful situations. Requires ability to exercise sound judgment and decision making, employ reasoning skills within the scope of established practices/policies, and act without direction unless issues arise outside of known precedent. Requires self-motivated, professional, and conscientious behavior. Requires a related degree or comparable formal training, certification, or work experience.Physical demands and working conditions include functioning in a fast-paced, retail, and office environment. Travel by car or plane with overnight stays is occasionally required. Occasionally lifts up to 50 lbs (e.g., box of copy paper). Work extended hours and/or rotating schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.