Patent Legal Assistant

Responsibilities: Prepare documents from forms/templates and based on client‑provided and attorney‑provided materials, including preparing patent and trademark application documents for filing. Organize and upload documents for e‑filing with various patent & trademark offices. Review Office Actions and other communications from patent & trademark offices and prepare response templates for attorney completion. Correspond with clients regarding the status of applications and other matters. Coordinate the transmittal of documents needing signatures (i.e., declarations and assignments). Monitor attorney dockets for approaching due dates. Work closely with the docketing staff and office services to ensure all dates are docketed. Maintain precise follow‑ups and reminders. Prepare Information Disclosure Statements (IDS) for filing with the United States Patent and Trademark Office, including obtaining copies of patents and articles for submitting with IDSs. Develop and document client procedures and best practices. Miscellaneous typing, copying and other clerical tasks.

Qualifications: The ideal candidate should work well in a professional, team, and fast‑paced environment, have strong attention to detail, and possess the ability to multitask in order to meet deadlines. Candidates with patent prosecution experience and candidates with minimal experience and a recent paralegal degree will be considered. The candidate should have an excellent technology skill set including a proficiency in the Microsoft Office Suite, and ideally, have familiarity with Foundation IP, Anaqua, or other IP docketing software, and/or time and billing software.

Salary range: $40,000 to $70,000 annually