Vice President, Operations
robostrategy advisorsAlbany (NY)
Vice President, Operations
Posted yesterday
robostrategy advisorsAlbany (NY)
SENIORITY
Manager
About the role
Join the team at RoboStrategy as VP of Operations About Robo StrategyRoboStrategy (Nasdaq: BOT) is on a mission to become the leading public investment vehicle for robotics. We provide investors with access to what we believe are the most transformative companies in robotics, many of which remain private and inaccessible through traditional public markets. RoboStrategy offers strategic, actively managed exposure to the long-term leaders of the category. RoboStrategy is managed by FP Strategies, its investment advisor. This position is employed by FP Strategies. More about us: Role Overview We are seeking a VP of Operations to run the operating system of RoboStrategy. As a publicly listed, 1940 Act registered fund, we run on a dense calendar of NAV releases, regulatory filings, board meetings, audits and capital markets activity, delivered by a small internal team and a wide network of external service providers. This role makes sure every one of those deliverables ships on time, every function knows what it owns, and nothing falls between teams. You will sit at the center of the firm, coordinating the investment, marketing, compliance, legal and finance functions and the service providers who support them. You will build the processes, reporting cadence and controls that let a fast-growing firm operate with the discipline of a public company, and you will manage a small, fully remote operations team across several time zones. This is a hands-on seat with a clear path to grow. You will report directly to the Chief Operating Officer.
What You’ll Do:
- Own the operating cadence. Design and run the firm’s recurring reporting and planning rhythm, including weekly priorities, monthly NAV and close support, quarterly board cycles, and fiscal year-end and semi-annual reporting, and maintain a single calendar of every regulatory, reporting and board deadline.
- Build the processes. Document every recurring process as a standard operating procedure with a named owner, clear steps, approval points and file conventions, and keep them current as the firm scales.
- Connect the functions. Act as the operating hub between the investment, marketing, compliance, legal and finance teams: route work to the right owner, track hand-offs, and escalate blockers before they become missed deadlines.
- Run board and regulatory readiness. Coordinate board meeting preparation and follow-up, and lead document collection for audits, SEC filings and regulatory examinations alongside counsel, auditors and our compliance partners.
- Support finance and capital markets. Run the operating checklists behind our equity issuance programs, including daily draw checklists, settlement hand-offs and the blackout calendar around NAV releases, and serve as an independent approver within our maker-checker controls.
- Manage key vendor relationships. Lead service-provider relationship management across functions, manage the service-provider invoice workflow, and own relationships, renewals and service levels with our non-financial providers, including insurance, legal, PR, PFO, admin, audit, and IT.
- Lead the operations team. Manage and develop a small, remote team across multiple time zones, set priorities and review standards, and maintain coverage plans so that critical processes and approvals continue during absences. Partner with the Head of Talent & People on hiring, onboarding and reviews for your team. Core Qualifications
- 8+ years of operating experience in high-intensity environments such as investment management, investment banking, high-growth companies or management consulting, including 3+ years in a senior operations, chief of staff or COO-track role.
- Experience at a publicly listed fund or public company is strongly preferred. Experience with a 1940 Act registered fund, such as a closed-end fund, BDC or interval fund, is a plus.
- Candidates from high-growth companies or non-traditional backgrounds will be considered on merit, provided their record is exceptional.
- A record of processes you personally designed and ran to deadline, with specific outcomes you can speak to.
- Experience managing a remote team across multiple time zones.
- Working fluency in fund operations and finance sufficient to run processes alongside a Chief Financial Officer and financial controllers is a plus.
- Familiarity with the governance and reporting obligations of a listed fund, including board processes, SEC filings, audits and examinations, is a plus. Exposure to capital markets operations, such as ATM programs, equity lines and transfer-agent settlement, is also a plus.
- AI-native in how you work, which is essential for this role. You use AI daily to automate reporting, track deadlines and draft process documentation, and you are fluent with modern workflow and productivity platforms.
Ideal Candidate Profile:
- A self-starter who sees the gap and closes it without being asked.
- Treats deadlines as fixed, escalates early, and arrives with a proposed solution.
- Rigorous on controls and detail, and comfortable with ambiguity everywhere else.
- Calm under volume: can run the daily checklist and prepare a board package in the same afternoon.
- A direct, concise communicator who earns credibility with executives, counterparties and junior staff alike.
- Strong interest in robotics and frontier technology, and in building a first-of-its-kind public investment platform. Logistics
Reports to: Chief Operating Officer.
Location:
Fully remote (U.S.). Eastern or Atlantic time-zone overlap preferred; periodic travel to San Juan and New York.
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