LEVEL 3 Administrative Assistant

Position: Administrative Assistant / Head Middle School Level 3Reports to: Middle School Principal

Qualifications: High School graduate or equivalent 1-year related experience Proficiency in data entry (net 45wpm) or new testing Microsoft Word – Basic & Moderate Excel - Moderate Attendance is an essential function of the job The employee must maintain strict confidentiality, as they have access to sensitive and privileged information related to personnel, students, and District and Responsibilities Greet and assist visitors, staff, and students as they enter the office and monitor sign inContact parents, students, and staff at the administrator's direction Act as liaison for administrators and staff/parents/students Answer incoming calls, provide information, take messages or direct appropriately Make announcements using the P.A. system Open, sort, and distribute mail Perform general clerical duties Monitor students' behavior while in office on referrals Assist in the care of ill or injured students Create, maintain and respond to various correspondences Create and maintain various lists, files, and reports Maintain confidentiality Maintain the Principal's calendar Prepare payroll - enter Substitutes for Department meetings Orient substitute teachers to the building Arrange for coverage by building teachers as necessary Prepare newsletter packets Update building manuals and Substitute folders Prepare for Orientation: set up, photographer, emergency cards, yearbook, PTSA, luncheon Maintain staff emergency cards and build fan-out Maintain building usage calendar including invoicing users Prepare paperwork and set up for Open House Prepare action sheets for personnel receiving special pay and issue payouts Maintain bell schedule where temporary changes are necessary Handle clerical preparations for Parent Conferences National Junior Honor Society Induction: coordinate student eligibility, prepare and distribute the program, create invitations, and membership cards, purchase flowers/refreshments/pins, candles, etc. Compile scheduling handbook Coordinate necessary preparations for special building events including Awards Night & Band/Choir Concerts End of year (close building): accounting for keys, grade sheet/book/finals, repair sheet, policy manuals Perform related duties as required Revised 2011 Revised 2011