Office Administrator

Position Summary The Office Administrator provides comprehensive administrative and operational support to the facility, serving as a key resource for office operations, vendor coordination, purchasing, employee engagement, safety administration, and support of site leadership. This role partners closely with Human Resources, Operations, Safety, Finance, and other departments to ensure efficient daily facility operations and a positive employee and visitor experience. Essential Duties and Responsibilities Administrative & Office Operations Manage daily office operations including mail, records management, filing, document processing, and general administrative support. Provide administrative support to site leadership and department managers. Coordinate meetings, conference rooms, calendars, visitor activities, and office communications. Maintain organized electronic and physical records in accordance with company requirements. Purchasing, Invoices & Vendor Support Process invoices and route approvals in accordance with company procedures. Maintain vendor records and coordinate services with external providers. Order and maintain office, breakroom, and facility supplies. Assist with purchasing activities, deliveries, and inventory management. Human Resources & Employee Support Support new hire onboarding activities including document coordination, badge preparation, workspace setup, and new hire arrangements. Assist with employee engagement initiatives, recognition programs, and company events. Coordinate employee programs such as safety shoe ordering, training schedules, and other administrative processes. Maintain confidentiality of employee information. Safety & Compliance Support Coordinate safety meetings, training schedules, documentation, and recordkeeping. Assist with safety inspections, hazard tracking, and maintaining safety records. Support visitor safety compliance and PPE inventory management. Employee Engagement & Events Support the Employee Engagement Committee and assist with planning employee activities and events. Coordinate event logistics including communications, supplies, catering, and materials. Travel & Special Projects Coordinate business travel arrangements J-18808-Ljbffr