Finals Assistant (Administrator III), Grand Junction

Posted today

morgan community collegeGrand Junction (CO)

Civil Engineering Technologists and Technicians Colleges, Universities, and Professional Schools

SENIORITY

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About the role

Job TitleThis position assists the Finals Administrator by conducting office and field audits of project documentation for full conformance with the CDOT Road and Bridge Standard Specifications, project plans and specifications, and the CDOT Construction Manual. Additionally, the position assists in project administration duties. Your duties and responsibilities will include, but are not limited to, the following: Conduct field audits of active and completed construction project records to verify full compliance with CDOT, FHWA, State, and Federal statutory requirement. Evaluate the accuracy of engineering calculations, cross-checks source documents for logic, mathematical precision, and completeness. Audit pay estimates, Force Account billings, and construction change orders to ensure proper documentation supports all contract payments. Review Steel and Iron documentation for chain of custody compliance. Review Construction Materials and Manufactured Products documentation for Build America, Buy America compliance. Evaluate the accuracy of engineering calculations, cross-checks source documents for logic, mathematical precision, and completeness. Audit pay estimates, Force Account billings, and construction change orders to ensure proper documentation supports all contract payments. Assist the Finals Engineer by managing regional project data and digital records retention using enterprise systems, including PMWeb and Project Wise. Add watermarks to the Award, Record, and As-Constructed plan sets, manages tracking record set sealing deadlines. Serve as the secondary technical resource and backup for Region 3 CDOT project engineers, local agency staff, and external consultants regarding finals documentation and closeout standards during the Finals Administrator's absence. Assists with activating projects, granting contract authority upon proper authorization, and logging critical contract milestones, including Notice to Proceed (NTP), project start dates, and formal acceptance dates. Work Environment Your schedule will primarily be 8:00 am 5:00 pm work hours, Monday-Friday. Travel may be required during work hours throughout the region. Occasional overnight travel 1-3 times a year throughout Colorado Required to operate CDOT vehicles Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications: Experience Only:

At least four (4) years of full-time work experience where the primary job duties include all of the following:
Working with computer software and applications (e.g., MS Excel, SAP, Google Applications).Using software to track a large volume of data, such as documents, equipment, financial, or other.
Applying rules and procedures for the entry, quality assurance, analysis, resolution of issues, and reporting and manipulating data.
Providing on-going customer service in person, on the phone, and/or via email to internal and external customers.
OR

Education and Experience: A combination of relevant education and experience equal to at least four (4) years. Completed college coursework in business administration, accounting, finance, public administration, data management, math, or another field of study closely related to the duties of this position will be considered. Experience (with a primary focus on) in all of the following: Working with computer software and applications (e.g., MS Excel, SAP, Google Applications).Using software to track a large volume of data, such as documents, equipment, financial, or other. Applying rules and procedures for the entry, quality assurance, analysis, resolution of issues, and reporting and manipulating data. Providing on-going customer service in person, on the phone, and/or via email to internal and external customers.

Please Note: The required experience must be substantiated within the work experience section of your application. "See Resume" statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated. College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment: Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section. A current valid driver license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Preferred Qualifications: The exceptional applicant will possess the proven ability or accomplishment in the following: Demonstrated success with the duties listed in the Description of the Job section; Years of State service experience related to the duties of this position; Highest work/personal ethics and integrity; Ability to work under tight deadlines and be adaptable to changing assignments; Ability to take initiative to solve problems in an innovative manner; Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments; Effective interpersonal and relationship-building skills; Strong time and project management skills, including prioritization and multi-tasking ability; Excellent reasoning, investigative, analytical, and problem-solving ability; Excellent facilitation, presentation, and communication skills, both written and oral; Strong attention to technical detail and accuracy; Passion for safety; Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems

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