Legal Secretary III
veracity solutionsWalnut Creek (CA)
About the role
Legal Secretary III Position We are seeking an experienced Legal Secretary III to provide comprehensive administrative and secretarial support to attorneys within the Legal Department in Walnut Creek, CA. This role supports litigation matters and requires strong calendaring, document preparation, and trial support experience. This is a 100% onsite role.
What We Are Looking For:
- Highly organized legal professional with strong litigation support experience
- Detail-oriented with excellent time management skills
- Comfortable managing confidential legal files
- Strong communicator who works well independently and collaboratively
- Proactive support partner to attorneys and legal staff
Key Responsibilities:
- Calendaring & Case Management
- Maintain attorney calendars and tickler systems
- Schedule meetings with clients, experts, attorneys, and co-counsel
- Calendar court appearances, deadlines, and discovery dates
- Review and re-index mail in OnBase and calendar follow-up actions
- Legal Document Preparation
- Prepare discovery, pre-trial, and trial documents for court filing
- Transcribe dictation and type from handwritten or draft materials
- Draft correspondence, memos, pleadings, court forms, and reports
- Ensure filings comply with court rules and procedures
- Administrative & Litigation SupportMaintain confidential electronic legal files with accurate documentation
- Coordinate all aspects of discovery for plaintiffs and defendants
- Answer and screen telephone calls
- Contact clients to obtain requested information
- Provide short- and long-term legal secretarial support as needed
- Assist and back up other legal secretaries
- Additional SupportMaintain current knowledge of court rules and procedures
- Participate in department and company projects
- Perform additional administrative and legal support tasks as assigned
Required Qualifications:
- High school diploma or GED7+ years of defense trial and litigation secretarial experience 3+ years of recent California civil litigation experience
- Strong trial preparation background
- Proficiency in Microsoft Word and legal software
- Typing speed of 70+ WPMStrong organizational and communication skills
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.
More like this