Front Desk / Administrative Assistant

Key Responsibilities: Administrative Support: Perform basic clerical tasks such as data entry, photocopying, scanning, document review, and filing. Assist various departments with project-based administrative tasks. Monitor multiple email boxes and triage incoming emails and faxes; disseminating information to appropriate personnel. Front Desk Management: Greet visitors, clients, and employees with a friendly and professional demeanor. Handle incoming calls, directing them to the appropriate individuals or providing accurate information. Maintain a clean and organized front desk and lobby area to create a positive first impression. Handle incoming and outgoing packages and deliveries. Visitor Management: Notify employees of guest arrivals and coordinate their reception. Assist with visitor inquiries and provide basic information about the organization. Appointment Scheduling: Manage scheduling and rescheduling of appointments, meetings, training sessions, and conference rooms. Maintain a digital or physical calendar to ensure accurate scheduling and availability. Communication: Act as a liaison between employees, clients, and external stakeholders. Promptly relay messages and distribute information to relevant parties. Technology Proficiency: Utilize office equipment, including phone systems, computers, and printers. Ability to learn a high volume of different software programs.

Qualifications: High school diploma or equivalentA positive and approachable attitude with a commitment to providing outstanding client care. At least 2 years of experience in administrative roles is required; reception/phone experience preferred. Strong communication skills, both verbal and written, with a polite and welcoming tone. Excellent organizational abilities and attention to detail. Highly proficient in Microsoft Office Suite preferred.