Service Dispatcher - HVAC
modigentPhoenix (AZ)
About the role
Service Agent/ Dispatcher - HVACAs a Service Agent / Dispatcher- HVAC, you'll serve as a key point of contact supporting both internal technicians and external customers by scheduling repair and maintenance calls, dispatching work, managing work orders, and ensuring a smooth, professional service experience. You'll help coordinate daily service activities, maintain accurate records, and contribute to customer satisfaction in a fast-paced environment. This entry-level role is perfect for someone who is organized, personable, and eager to build a career in HVAC service operations while supporting a high-performing team.
Duties and Responsibilities:
Receive, record, and dispatch incoming service requests from customers.
Identify the appropriate technician and schedule work to balance productivity with prompt, effective customer service.
Answer incoming calls with a warm, professional demeanor and act as a liaison between customers and field technicians.
Call customers to set, confirm, and reschedule appointments while maintaining preventative maintenance schedules.
Procure job-related materials from vendors and coordinate delivery or pickup to support timely job completion.
Ensure technicians return completed paperwork in a timely manner and review work orders for accuracy.
Finalize work orders and prepare them for accurate customer invoicing.
Assist with reviewing weekly accounts receivable reports and support collections efforts as needed.
Handle full-cycle invoicing from creation through completion.
Maintain refrigerant management documentation and assist with technician truck stock inventory.
Provide superior customer service to both internal teams and external clients.
Perform other duties as assigned to support the Service Department.
Supervisory Responsibilities:
None (this is an individual contributor role focused on coordination and customer support).Requirements/Qualifications
Experience:
13 years of experience in customer service, dispatching, administrative support, or inside sales (HVAC, mechanical, or service industry experience is a strong plus).
Education:
High school diploma or GED required; associate degree or some college coursework preferred. Certifications/Licenses: Valid driver's license not required for this office-based role.
Physical Demands:
Primarily sedentary office work with extended computer and phone use; occasional light lifting (
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.
More like this