Administrative Assistant, Automotive

Administrative Assistant, AutomotiveLocation: Itasca, ILDivision: Air & SeaJob Posting Title: Administrative Assistant, AutomotiveTime Type: Full TimeSummary: The Administrative Assistant will oversee daily duties within the office and the team. We are looking for a master multi-tasker with good communication skills, attention to detail, and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and email, and assisting with any duties needed around the office.Duties and Responsibilities:Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering suppliesTranscribing minutes from meetings/conference calls into actions and follow up for completion or escalations accordinglyMaintaining SOPs and working instructions to ensure they are always up to date and distribute accordingly between the team both onshore and offshoreChecking invoice portal and maintaining follow ups on outstanding invoices with operatorsMaking travel arrangements, such as booking flights, cars, and making hotel/restaurant reservationsFollowing up on meeting tasks and completionVendor Management documentation, reporting and scorecards are updated by both the vendors and distributed between the Management teamOrganizing and preparing meeting schedules for various departmentsEducational background / Work experience:Associate's degree in Business Administration preferred.2-3 years of clerical, secretarial, or office experienceData entry experienceWorking knowledge of general office equipmentSkills & Competencies:Excellent organization and computer skillsAttention to detailDesire to be proactive and create a positive experience for othersAbility to work to deadlines, frequent changes and new prioritiesGood communications skills, and ability to work in a team environmentProficient in use of Microsoft applications. PowerPoint and Excel experience preferredExcellent written and verbal communication skillsAble to complete complex administrative tasks with minimal supervisionComfortable with routinely shifting demandsHigh degree of attention to detailPhysical and/or Mental Requirements / Working Conditions:While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel or crouch; talk or hear.The employee uses computer and telephone equipment.The vision requirements of this job include close vision and distance vision.At Will Employment: DSV Air & Sea Inc. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law. Additionally, each employee has the right to terminate his/her employment at any time.Except if employed in Montana, where termination requires just cause.The expected base pay range is $20.75 to $27.75. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.Information regarding DSV's benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law.If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com.