Human Resources Coordinator

Job Overview: The HR Coordinator completes administrative duties for the human resources department of the organization. The HR Coordinator assists with all internal and external HR related inquiries or requests. The HR Coordinator is tasked with the coordination and management of employee records, employee management, and provides support with recruitment, onboarding, performance management, maintains employee records, and provides administrative support to all employees.

Responsibilities: Explain company HR policies, benefits, and procedures to employees and answers general HR questions regarding benefits, safety, and policies Ensure compliance with labor law regulations Collaborate to carry out onboarding and offboarding tasks; generate offer letters, facilitate background checks, conduct new hire orientation, prepare separation documents, coordinate issuance of final payroll, and coordinate return of company property Act as the backup payroll administrator Build and maintain personnel files and employee profiles in ADP Workforce Now Provide direction and interpretation of company policies and procedures to employees and management Leave of absence administration Assist with the administration of workman's compensation claims Review, coordinate, and respond to subpoenas for records Maintain I-9 forms in accordance with company and regulatory requirements Ensure all forms are accounted for and accurately completed according to legal requirements Follow-up on all expiring documentation and obtain current data Perform filing and archiving of HR documents Assist with employee relations including investigations, documentation, and complaints brought forward by employees or other entities Process transactions in HR systems such as new hire and personnel actions, changes of status, promotions, terminations, organizational changes, etc. Assist in creation and/or reviewing of job descriptions Assist with all internal and external HR related inquiries or requests Maintain employee records to ensure current personnel documentation, qualifications, credentials, and personal information Maintain and complete monthly internal audits of personnel files Schedule meetings, interviews, HR events, and maintain agendas, as needed Coordinate training sessions and seminars Produce and submit reports on general HR activity Keep up to date with the latest HR trends and best practices Collaborate to implement policies and procedures that will fulfil the standards of the organization, HIPAA, The Joint Commission, and government contracts Advocate and promote the organization's program and philosophy Ensure the safety and privacy of all clients and staff Ensure the organization functions in compliance with the standards of the organization, HIPAA, The Joint Commission, and government contracts Attend meetings to ensure agency compliance with contractual requirements, provide actionable variance data, ensure appropriate interpretation of information and elicit information needs Perform supplemental duties assigned by Management

Requirements: HR department experience and knowledge of human resources management, employment and labor law, HR legal compliance, and regulatory compliance management. Strong communication, project management, and confidential information handling skills. Effective written and verbal communication skills Effective critical thinking Ability to triage issues and determine escalation Organizational and time management skills