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David Careers

Executive Assistant – Confidential Family Office

Posted 13 days ago

career groupBrooklyn (NY)
Executive Secretaries and Executive Administrative AssistantsExecutive Offices

SENIORITY

Senior

SALARY

$150 K–$200 K

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About the role

Executive Assistant – Confidential Family Office
Compensation: $150K–$200K base depending on experience + discretionary bonus, medical/dental/vision benefits, 401(k), PTO, and sick time.
Schedule: Hybrid, with flexibility to work remotely while the Principal is traveling. A private, globally active family office is seeking a highly organized, discreet, and proactive Executive Assistant to provide dedicated support to the principal and assist with broader family office administration. This is a hands-on role ideal for someone who thrives in a high-touch, fast-moving environment and is comfortable supporting an executive who travels extensively. The EA will serve as a central point of coordination, helping manage the Principal’s day-to-day priorities while ensuring important administrative matters, deadlines, and follow-ups are handled seamlessly.
Key Responsibilities:
  • Manage a complex calendar, meetings, travel arrangements, expenses, and selected correspondence
  • Coordinate across advisers, service providers, family members, and other key stakeholders
  • Maintain organized records, trackers, deadlines, and recurring administrative obligations
  • Manage follow-up on outstanding items and ensure matters are carried through to completion
  • Prepare meeting materials, agendas, notes, and action items
  • Assist with personal and family administrative matters, including travel documentation, insurance, property-related requests, and vendor coordination
  • Organize confidential documents and information with exceptional discretion
  • Develop streamlined processes, checklists, and systems to create structure and improve efficiency
  • Anticipate the Principal’s needs and proactively identify scheduling, travel, and administrative priorities
Qualifications:
  • Approximately 5+ years of relevant Executive Assistant or high-level administrative experience
  • Experience supporting executives within venture capital, private equity, financial services, family office, start-up, or a similarly fast-paced environment preferred
  • Exceptional organization, attention to detail, and follow-through
  • Polished and professional communication skills
  • High level of discretion and sound judgment
  • Comfortable working across time zones and supporting an executive with extensive international travel
  • Proactive, patient, resourceful, and able to operate independently
  • Strong technology, spreadsheet, and productivity skills
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