Administrative Assistant
doeren mayhewMiami (FL)
About the role
Administrative Assistant Doeren Mayhew is seeking a full-time Administrative Assistant to join our Coral Gables, FL office. The Administrative Assistant will provide high level client service and administrative office support.
Responsibilities:
- Client Onboarding and Offboarding
- Manage onboarding for new individual and business clients
- Set up clients and jobs in STAR and tax-preparation software
- Notify appropriate team members when onboarding is complete
- Handle new business formations and state registrations
- Manage name availability, incorporations, reinstatements, annual reports, amendments, dissolutions, and entity updates
- Prepare and submit IRS Form SS-4/EIN applications
- Prepare Forms 2553 and 8832 Obtain required signatures and submit forms to the IRSUpdate or deactivate NLC accounts and jobs in STARTax Document Filing and SmartVaultReview daily SmartVault notifications
- Organize and file uploaded tax documents
- Process and file physical documents received by the office
- Update tracking spreadsheets for documents received and workflow status
- Manage SmartVault invitations and client portal access
- Handle document requests from banks, lenders, and other authorized third parties
- Provide prior-year tax returns and supporting documents
Qualifications:
- High School diploma or GED required 5+ years of administrative or clerical experience required
- Ability to work in the office Monday through Friday, 8:00am to 5:00pm.
- Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe
- Excellent time management skills with the ability to multi-task and prioritize work
- Strong organization and communication skills
- Ability to work independently and with a team
- Strong attention to detail and problem-solving skills
- Basic accounting and tax knowledge preferred
Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.
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