General Executive Assistant

General Executive Assistant

Answer, screen, and route phone calls professionally while ensuring timely communication and follow-upCoordinate meetings, events, and business activities, including scheduling, preparation, logistics, and post-event follow-upAssist with light bookkeeping and financial administrative tasks, including organizing transactions, receipts, invoices, and expenses Support accounts payable and accounts receivable tracking, including payment follow-ups and maintaining accurate financial records Assist with basic reconciliation and financial reporting as needed Maintain organized spreadsheets, reports, trackers, and administrative records to support business operations Track projects, deadlines, deliverables, and action items to ensure timely completion Support ongoing operational projects and process improvements to increase efficiency and organization Liaise with clients, vendors, and internal teams and assist executives in maintaining strong professional relationships Follow up with stakeholders to ensure tasks, deliverables, and commitments are completed on time Maintain confidential business and financial information with professionalism and discretion What We're Looking For3–5 years of experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, Operations Coordinator, or similar role Proven experience supporting executives, business owners, or leadership teams Strong organizational, multitasking, and time-management skills Excellent written and verbal English communication skills Strong attention to detail and accuracy Experience with basic bookkeeping or accounting administrative tasks Strong proficiency in Microsoft Excel, including organizing data, creating spreadsheets and trackers, using basic formulas, and preparing reports Experience with or a strong preference for using Notion for task management, documentation, databases, and workflow organization Familiarity with CRM and project management platforms Familiarity with social media management tools and platforms Proactive, resourceful, and able to work independently in a remote environment Comfortable handling confidential business and financial information Strong problem-solving skills and the ability to manage multiple priorities Able to learn and adapt quickly to new tools, systems, and processes Tools You'll UseAccounting/Bookkeeping: QuickBooks, Xero, or similar platforms Productivity: Microsoft Excel, Google Sheets, Google Workspace, Microsoft OfficeTask Management & Documentation: Notion (preferred)CRM: HubSpot, Salesforce, or similar platforms Project Management: Asana, Trello, Monday.com, ClickUp, or similar Communication: Slack, Zoom, Google Workspace, Microsoft TeamsSocial Media: Meta Business Suite, Buffer, Hootsuite, or similar platforms Work-From-Home Requirements Laptop/PC: Intel i5 (or equivalent) with at least 8GB RAMInternet: Stable 100 Mbps connection Backup: Secondary internet connection, backup device, and reliable power source