Project Coordinator

Project CoordinatorChicago, IL8 months contractRequired Skills: Project Management 5 years of experience in client coordination, project coordination, or junior PM/PMO supportAbility to manage tasks against timelines, maintain action logs, and drive follow-ups to closureCommunication and Stakeholder ManagementComfortable communicating directly with clients and internal stakeholdersAbility to coordinate effectively with RMs, project managers, and business partners across multiple workstreamsTechnical Proficiency / Tracking DisciplineProficient in Excel / SharePoint (tracking logs, action registers, basic analysis) and PowerPoint (simple status updates) Comfortable maintaining structured trackers for issues, resolutions, and communications; strong attention to detailKey Responsibilities: Client Outreach and Communication CoordinationCoordinate communication timing and sequencing with RMs to align on approach, messaging, and outreach schedulesCommunicate directly with clients, or in partnership with RMs, to support outreach objectives and drive readinessEnsure client satisfaction through clear communication, active listening, and effective problem-solvingWorkplan and Project ManagementManage assigned outreach activities against a detailed workplan, ensuring tasks are completed by due datesCoordinate with Project Management and business teams to track progress, troubleshoot issues, and escalate as neededIdentify risks, dependencies, and roadblocks impacting outreach or client experience; escalate in a timely mannerReporting, Stakeholder Updates, and DocumentationProvide regular updates to stakeholders on progress, upcoming communications, and outstanding tasks/issuesMaintain communication logs (dates, participants, topics, outcomes, next steps) to ensure transparency and continuityTrack issues through to resolution, documenting actions taken, owners, timelines, and final outcomesIssue Intake and Resolution SupportIntake client and RM escalations, triage to the appropriate owner/team, and follow through to closureSupport structured issue review touchpoints (as needed) to prioritize, unblock, and resolve recurring issues