Office Coordinator And Administrative Assistant

Company Description JFI 123 Inc. DBA Johnny Fix It is a locally focused service company that provides repair, maintenance, and remodeling services to residential and commercial clients. The company values reliability, clear communication, and quality workmanship to ensure a positive experience for customers. Team members work closely together to coordinate jobs, manage scheduling, and support field staff with organized administrative processes. Johnny Fix It offers a collaborative environment where organized office operations contribute directly to customer satisfaction and business growth.Role Description The Office Coordinator and Administrative Assistant is a full-time, on-site role based in Valley Cottage, NY. This position supports daily office operations, including answering phones, responding to emails, greeting visitors, and serving as a central point of contact for customers and staff. Responsibilities include scheduling appointments, maintaining calendars, organizing work orders, and coordinating with technicians to ensure efficient job assignments. The role also involves preparing and updating documents, data entry, maintaining files, processing basic invoices, and tracking office supplies. The Office Coordinator and Administrative Assistant will assist with general administrative tasks, support management with reporting, and help maintain a professional, well-organized office environment.QualificationsStrong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.Proficiency with QuickBooks and office software and tools (such as email platforms, word processing, spreadsheets, and scheduling systems).Effective verbal and written communication skills for interacting with customers, technicians, and internal teams.Attention to detail in data entry, document preparation, recordkeeping, and follow-up on tasks.Customer service skills, including a professional phone manner, problem-solving capabilities, and a focus on positive client experiences.Ability to work on-site in Valley Cottage, NY, in a fast-paced environment and collaborate with a small team.Basic understanding of administrative processes such as filing, invoicing, and maintaining office supplies and equipment.Previous experience in an office coordinator, administrative assistant, or similar role is preferred.High school diploma or equivalent required; additional coursework or training in office administration is a plus.Reliability, integrity, and willingness to learn company systems and support operational improvements.Benefits2 weeks paid time offPaid major holidaysCompany match IRA