Dealership Administrative Assistant

Key Responsibilities: Administrative Support:

• Answer and direct incoming phone calls professionally and courteously.
• Maintain organized digital and physical filing systems.
• Assist management with reporting, data entry, and administrative projects.
• Provide administrative support to the sales, service, and parts departments.
• Maintain accurate financial and operational records.
• Assist with bookkeeping and accounting-related tasks.
• Support month-end and year-end closing processes.
• Perform additional administrative duties as assigned.
• Finance & Sales Support:
• Verify, prepare, and submit tag and title paperwork accurately and on time.
• Process in-state and out-of-state title documentation.
• Prepare and maintain deal jackets and sales files.
• Ensure sales documentation is complete, compliant, and properly filed.
• Coordinate with lenders, MVA, and tag agencies as needed.
• Track and follow up on outstanding paperwork and title requirements.
• Enter new motorcycle inventory and invoices into dealership management systems.
• Process and enter tag and title invoices.
• Maintain lot books and title records.
• Process used motorcycle purchases, trade-ins, and loan payoffs.
• Prepare payments associated with vehicle purchases and payoffs.
• Submit service contracts and other F&I products.
• Stay current on title and registration regulations and requirements.

Qualifications: Previous administrative, office, bookkeeping, or dealership experience. Previous tag and title experience preferred. Strong computer skills, including Microsoft Office. Experience with VITU OLRS is a plus. High level of accuracy and attention to detail. Strong organizational and time-management skills. Ability to manage multiple priorities and meet deadlines. Strong problem-solving and critical-thinking abilities. Basic accounting and bookkeeping knowledge. Ability to read and interpret sales agreements, procedural documents, and title regulations. Excellent communication and customer service skills. Reliable, self-motivated, and team-oriented. Ability to pass a criminal background check and drug screening.

Compensation: $19-$21 per hour based on experience and qualifications.

Benefits: Full-Time Employees:90% employer-paid health insurance. Paid vacation. Paid sick leave. Paid holidays.401(k) retirement plan. Optional dental, life, and disability insurance. Employee Assistance Program. Employee discounts. Why Join Bob's Motorcycles? Join a passionate motorcycle-focused team. Professional, friendly, and supportive work environment. Stable, established dealership with a strong reputation. Opportunity to learn and grow within the powersports industry. Work-life balance and flexible scheduling options.