Project Coordinator

As a Project Coordinator you will be responsible for contributing to the overall success of the financial and accounting information associated with office projects. This is a highly interactive position that is essential to the success and management of construction projects at BluSky. The Project Coordinator will work closely with project managers, superintendents, and project directors to reconcile job budgets, promptly invoice clients, accurately capture past and future costs, and maintain project documentation.Hourly Pay Range $18-23Principal Duties & ResponsibilitiesUpload budgets and ensure relevant production information is correct in the ERP system for sold jobsWork with Operations to review Subcontractor Agreements and Purchase Orders for each phase of every job and ensure accuracy in the ERP systemEnsure subcontracts are returned and signed from the subcontractorManage job flow in the ERP systemEnsure work authorization/contracts are fully executedAnalyze job costs for accuracyUpdate estimated completion dates and other relevant project financial data based on information provided by the Project Managers or Project DirectorsObtain job progress information from Project Managers and provide daily/weekly updates to the customersCoordinate, create, review, and analyze monthly progress invoices to ensure billing accuracy and meet contractual termsAnalyze monthly over and under billing (WIP) resultsConduct WIP report audits to ensure data accuracyWork with internal stakeholders to help collect payment from customersCollect and distribute information for customer surveysEngage with customers, as needed, and deliver quality customer serviceSupport office as needed and directed by the Branch AccountantParticipate in the weekly production meetingsUpdate customer portals as necessarySupervisory ResponsibilityThis position has no direct reportsCompetencies, Knowledge, Skills, And AbilitiesMust demonstrate a high level of accuracy and consistent work performanceWorks well in a fast‑paced environment with multiple tasks, priorities, and deadlinesStrong problem solving, analytical and multi‑tasking skillsHigh level of interpersonal skills with the ability to engage in teams and different personality typesExcellent written and verbal communication skillsQualifications & Requirements2 or more years' office administration experience preferredAbility to analyze data and problem solveMust be detailed, organized and accurateProficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access)Excellent written and verbal communication skillsAbility to interact with employees and vendors in a clear and professional mannerEducationHigh school diploma or a College degree in business administration, or a related field is preferred.TravelMinimal travel. Some out‑of‑area and overnight travel may be expected for training or meetings.Work Environment & Physical Job Demands The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can range from quiet to significantly loud. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must regularly lift and/or move between 25‑50 pounds. While performing the duties of this job, the employee is regularly required to stand, walk, use hands and fingers to handle material, reach with hands and arms, and talk and hear. The employee is required to regularly move and walk around the office.Compensation This position offers competitive hourly pay rates and a comprehensive benefits package that includes a matching 401(k) plan, health insurance (medical, dental, and vision), paid time off, paid holidays, disability coverage, job‑specific equipment (e.g., laptop, smartphone), and a corporate apparel allowance. BluSky also offers extended benefits such as an Employee Assistance Program, Accident and Critical Illness Coverage, LegalShield, Professional Development Opportunities, a Paid Employee Referral Program, Vendor Discounts, and much more.Eeoc BluSky is dedicated to the principles of equal employment opportunity. BluSky prohibits unlawful discrimination against applicants or employees based on age 40 or over, race, sex, color, religion, national origin, disability, genetic information, sexual orientation, or any other applicable status protected by Federal, State, or local law. It is and will continue to be the policy of BluSky that all people are entitled to equal employment opportunity based on their individual qualifications, performance, and potential without regard for any protected status, as required by state and federal law.#J-18808-Ljbffr