Parts Advisor

Job Title Essential duties include the following. Other duties may be assigned. • Assists all customers in selecting required parts in a friendly, professional, and efficient manner. • Informs customers of companion part requirements and specials, and ensures that the customer is exposed to the full product line. • Answers phone calls, providing price quotes and other information. • Reviews service estimates to be sure the parts that are ordered are correct and all pricing is in line with the estimate. • Provides high level of service to internal and external customers. • Pulls and fills orders from stock. • Notifies parts manager of out-of-stock parts or shop materials that need immediate attention. • Locates out-of-stock parts from outside source and submits an emergency order, if necessary. • Notifies the service advisor and the customer when special ordered parts have been received. • Notifies service when all parts have arrived and when they will be delivered. • Follows up on back-ordered parts. • Verifies will-call and back-order files weekly and returns to vendors, or stocks those items not picked up or required. • Replenishes assigned inventory daily. • Makes sure all internal requests for parts are billed on service repair order. • Receives payment from retail customers or obtains credit authorization. • Ensures that all charge sales are signed by the customer. • Ensures that all customers receive their copy of the invoice. • Issues credit for parts returned, ensuring that the original invoice, or its number, is available so that purchase and pricing can be verified. • Keeps orderly records of all repair orders, invoices, insurance estimates, and special order parts. • Sets up orders for daily shipment, delivery, or pick-up. • Keeps counter areas clean and uncluttered. • Participates in all training programs that are made available. • Keeps current on new products and product updates. • Maintains professional appearance.