Acquisition Program Manager Jobs

Executive Assistant To The 3 STS CommanderServes primarily as an Executive Assistant to the 3 STS Commander and provides advice, expertise and consultation in acquisition program management (PM) lifecycle activities, in concert with sustainment engineering, logistics and test and evaluation members to the government/squadron integrated planning team.Core Executive Assistant Responsibilities:Calendar & Schedule Management: Coordinates the Commander's daily itinerary, balances competing priorities, and schedules high-level meetings across Mission Delta 3 leadership.Travel Coordination (DTS): Authorizes and manages complex official travel profiles via the Defense Travel System (DTS), ensuring prompt voucher processing and compliance with Joint Travel Control: Reviews, formats, and routes official taskings, awards, performance evaluations, and memorandums to meet strict military writing standards.Meeting & Event Logistics: Arranges conference spaces, prepares agendas, coordinates briefings, takes minutes, and tracks action items for commander-led staff meetings.Visitor Protocol Support: Manages base access requests, coordinates building security entry, and assists with distinguished visitor (DV) protocol for incoming military and civilian leaders.Information Flow Management: Serves as the primary gatekeeper for the Commander, filtering incoming emails, phone calls, and actionable requests to ensure timely responses.Office Operations Management: Tracks squadron office supply budgets, coordinates facilities maintenance requests, and maintains digital and physical records management systems.Tasking & Suspense Tracking: Monitor incoming directives from higher headquarters and ensure squadron staff submit their inputs before the suspense deadline hits.Document Quality Control: Review all official military letters, evaluation reports, and award packages for perfect formatting and grammar before the commander signs them.Meeting Logistics: Set up conference rooms, distribute slide decks, record action items, and ensure meetings start and end exactly on time.Distinguished Visitor Protocol: Coordinate base access, parking, and building entry for visiting senior leaders or corporate defense contractors.Information Screening: Filter massive volumes of daily emails and phone calls, ensuring the commander only sees issues requiring their direct attention.Core Acquisition Program Manager Responsibilities:Lifecycle Strategy Execution: Leads the execution of program baselines, acquisition strategies, and system modifications for fielded electromagnetic warfare assets like Counter Communications System (CCS) or Meadowlands.Cost, Schedule, & Performance Tracking: Monitors contractor progress against strict cost estimates, milestone schedules, and technical performance metrics using Earned Value Management (EVM) Management: Identifies, assesses, and mitigates technical, supply chain, and financial risks that could delay critical system upgrades or cause budget overruns.Budget Execution & Planning: Manages program funding, monitors current year financial execution, and builds future budget requirements for the Planning, Programming, Budgeting, and Execution (PPBE) cycle.Contractual Oversight: Collaborates with contracting officers to draft Statements of Work (SOW), Requests for Proposal (RFP), and evaluates incoming defense contractor bids.Stakeholder Synchronization: Bridges communication gaps between operational space crews, higher Space Systems Command (SSC) leadership, and civilian contractor engineering teams.Rapid Acquisition Pathways: Utilizes Middle Tier of Acquisition (MTA) pathways to bypass traditional military bureaucracy and rapidly field urgent electronic warfare capabilities.Milestone Reviews: Prepares and briefs readiness documentation for high-level program reviews, design reviews, and operational test readiness reviews.Experience working on classified government systems and networksQualifications Required:Bachelor's degreeAt least 17 years experience in Program Management and/or Executive Assistant (Government PM time preferred) but preferably 20 or more years of DoD and related Space operations combined experience, specifically acquisition program management, executive assistance and/or operational experienceIn lieu of a Bachelor's degree and 17 years of relevant experience, a Master's plus 8 years of related experience or PhD plus 4 years of related experience is acceptable.Experience with Air Force and/or Space Force operations, command and control (C2), theater operations, space tasking cycle, and operator training, preferably with experience in the Electronic Warfare and/or Satellite Communications (SATCOM) mission areas.Excellent problem-solving and analytical skillsDemonstrated competency in technical writingFamiliarity operating under agile conditions as a member of a Scrum teamSuperior written and oral communication skills, including interpersonal and negotiation skillsFamiliar with MS Office productsExperience in working with multi-disciplinary teams of Military and technical managersClearance:Active Top Secret clearance with SCI eligibility required