Executive Assistant

Employment Type: Full-time

Location: Remote

Working Hours: U.S. Central Time (CST)

About Us: Advanced Asset Management (AAM Living) delivers smart, data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating high-quality resident experiences. Our portfolio spans multifamily, affordable housing, build-to-rent, and community-centric living environments where operational excellence drives financial performance. We are modern, tech-enabled, people-centric, and driven by efficiency, transparency, and continuous improvement.

Role Overview: We are seeking a highly organized and proactive Executive Assistant to support senior leadership in day-to-day operations, communication management, scheduling, and administrative coordination. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced remote environment while collaborating with cross-functional teams across U.S. operations.

Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones. Prepare meeting agendas, take notes, track action items, and follow up on outstanding tasks. Coordinate internal communication, document management, and executive administrative support activities. Assist with reporting, spreadsheet tracking, presentation preparation, and operational coordination projects. Maintain confidentiality while handling sensitive business and employee information.

Required Qualifications: Bachelor's degree or equivalent practical experience.1–3 years of experience in an Executive Assistant, Administrative Coordinator, Operations Coordinator, or similar support role. Strong proficiency in Microsoft Office and Google Workspace, including Excel/Google Sheets, Outlook/Gmail, and PowerPoint/Slides. Excellent written and verbal English communication skills. Strong organizational skills with the ability to manage multiple priorities independently. Reliable internet connection and a professional remote work setup. Experience supporting U.S.-based executives or remote teams. Familiarity with tools such as Microsoft Teams, Zoom, Calendly, or similar business applications. Experience with HR, recruitment coordination, or operations support is a plus. Prior experience in property management, real estate, or a fast-growing startup environment is preferred.

Benefits: Competitive compensation package. Paid time off. Opportunities for professional growth and career advancement. A collaborative, innovative, and high-performance work environment.