Legal Assistant
kosmosRancho Santa Fe (CA)
About the role
We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.
Key Responsibilities:
Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.
Qualifications & Skills
Experience:
Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
Organization:
Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.
Before you apply
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A number in mind
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Your notice period
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Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.
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