Administrative Receptionist and Coordinator

Essential Duties and Responsibilities: Greeting and directing trainees, visitors, vendors, and delivery personnel while managing sign-in and office procedures. Managing the visitor management system and maintaining accurate logs. Assisting employees with video conferences and troubleshooting meeting room equipment. Preparing and maintaining break rooms, coffee stations, showrooms, conference rooms and training spaces. Coordinating catering needs, including set-up and notifications. Conducting regular walkthroughs to identify and maintain the cleanliness, organization, and professional appearance of all office common areas, including reception, conference rooms, kitchens, and shared workspaces. Assisting with office design initiatives, including space planning, furniture arrangement, and layout improvements to support functionality and employee experience. Supporting office decoration efforts for seasonal updates, company events, and branding alignment. Managing the office badge system by issuing, tracking, activating, and deactivating employee and visitor badges; maintaining accurate access records in alignment with company security policies. Handling incoming and outgoing mail, packages, and courier services. Providing administrative support such as data entry, filing, and document preparation. Offering assistance to guests, employees, and vendors as needed. Providing backup support for other administrative roles when required.