Zip Administrator
iconmaPalo Alto (CA)
About the role
Zip Administrator Our client, an EV Manufacturing company, is looking for a Zip Administrator for their Palo Alto, CA location. Responsibilities include configuring, building, and maintaining complex conditional approval workflows, dynamic intake forms, and routing logic within the Zip platform. Partner with procurement, legal, sourcing, and business stakeholders to translate purchasing and intake requirements into scalable Zip workflow designs. Manage service requests, triage issues, and troubleshoot workflow or routing logic problems using ticketing systems such as Jira. Support and maintain integrations between Zip and enterprise systems, including ERP platforms, to ensure accurate, timely data flow across procurement, finance, and sourcing processes. Provide day-to-day production support for procurement, legal, and sourcing teams, resolving issues and ensuring platform uptime and data integrity. Test, validate, and release workflow and configuration changes, including regression testing during Zip platform updates. Monitor platform performance, user adoption, and workflow efficiency, recommending and implementing improvements as purchasing processes evolve. Document workflow configurations, business rules, and administrative procedures to support knowledge sharing and audit readiness.
Requirements include:
2-3+ years of hands-on experience configuring, administering, or building workflows within Zip or a comparable intake/procurement orchestration platform. Working knowledge of procurement, supply chain, or SaaS operations and how purchasing requests move from intake through approval and fulfillment. Strong analytical and organizational skills, with experience designing, testing, and launching automated approval and routing logic. Experience partnering with cross-functional stakeholders, including procurement, legal, sourcing, and finance, to gather requirements and translate them into system configurations. Familiarity with ticketing or service management tools such as Jira for issue tracking and support. Excellent written and verbal communication skills, with the ability to document processes clearly for technical and non-technical audiences.
Nice to have:
(preferred qualifications) include experience with SAP or other ERP platforms, particularly integrating purchasing modules (such as SAP MM) with intake or procurement orchestration tools. Demonstrated skill in purchasing business process design, including requirements analysis, process mapping, and configuration of purchasing workflows. Experience supporting procure-to-pay or source-to-pay process improvements in an enterprise environment. Why should you apply? Health benefits, referral program, excellent growth and advancement opportunities.
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