Administrative Coordinator

Posted 2 days ago

domani inspections servicesNew York (NY)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Senior

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About the role

Position Overview: We are looking for an experienced administrative professional to manage essential operational functions, including scheduling, travel coordination, contract management, invoicing, and special projects. The ideal candidate will have a high level of professionalism, excellent organizational skills, and the ability to work independently as well as part of a team.

Key Responsibilities: Calendar Management: Manage calendars by anticipating conflicts and handling last-minute changes. Travel Coordination: Book domestic and international air and ground travel, as well as accommodations. New Hire Support: Act as the point person for new hire onboarding, technology setup, and department supplies. Contract and Vendor Agreements: Draft and revise contracts and vendor agreements as needed. Expense Reports: Prepare and process expense reports. Invoicing and Billing: Manage daily invoicing and billing tasks, as well as review project expenses. Special Projects: Assist with various special projects as assigned by the team.

Qualifications

Experience: Minimum of 3+ years of administrative experience. Confidentiality: Must be able to handle highly confidential information with discretion. Professionalism: Strong professional demeanor and maturity. Communication Skills: Excellent verbal and written communication skills. Multi-tasking: Strong organizational skills with the ability to multi-task and manage time efficiently. Team Player: Ability to work well within a team.

Technical Skills: Strong knowledge of Microsoft Outlook, Word, Excel, and PowerPoint. Experience with MS Visio and Adobe Acrobat is a plus. Environment Adaptability: Comfortable working in a fast-paced, dynamic environment.

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