Real Estate & Construction Project Coordinator

Real Estate & Construction Project CoordinatorThe Real Estate & Expansion Coordinator supports the Director of Real Estate & Expansion and Senior Project Manager in the planning, coordination, and execution of real estate, construction, relocation, remodeling, and expansion initiatives across the organization. This role is responsible for maintaining project schedules, coordinating internal and external stakeholders, preparing project reporting and presentations, managing documentation, and supporting the successful execution of strategic growth initiatives. The position also provides administrative and operational support to the Real Estate & Expansion team and serves as a key liaison among contractors, vendors, landlords, and internal business partners.The ideal candidate is highly organized, detail-oriented, and proactive, with experience supporting senior leaders in construction, facilities, development, or project management environments. This individual must be comfortable interacting with executives, contractors, vendors, architects, and business partners while managing multiple priorities in a fast-paced environment.Essential FunctionsProject CoordinationAssist with planning, coordination, and tracking of construction, facility, remodeling, relocation, and expansion projects.Maintain project schedules, timelines, milestones, and action item logs.Monitor project deliverables and follow up with responsible parties to ensure deadlines are achieved.Coordinate meetings with contractors, subcontractors, architects, engineers, landlords, and vendors.Assist in gathering and organizing project budgets, contracts, proposals, and supporting documentation.Track project status and prepare regular updates for executive leadership.Department & Leadership SupportManage and maintain the Director's complex calendar, travel, meetings, and priorities.Coordinate executive meetings, site visits, and leadership reviews.Prepare professional correspondence, reports, presentations, and executive communications.Serve as a primary point of contact between the Director and internal/external stakeholders.Screen and prioritize communications, ensuring timely responses and follow-up.Maintain confidential information and exercise sound judgment regarding sensitive matters.Reporting & AnalyticsDevelop executive-level reports, scorecards, dashboards, and project updates.Create and maintain complex Excel spreadsheets used for project tracking, budgeting, and reporting.Build professional PowerPoint presentations for executive leadership meetings, board presentations, and strategic planning sessions.Analyze project data and summarize trends, risks, and opportunities for leadership review.Administrative & Operational SupportOrganize and maintain project files, contracts, permits, and documentation.Coordinate travel arrangements and logistics associated with project site visits.Schedule recurring team meetings and record meeting minutes as needed.Track follow-up items and ensure accountability across project teams.Support special projects and strategic initiatives as assigned.CompetenciesExceptional organizational and planning skillsStrong written and verbal communicationExecutive presence and professionalismAbility to maintain confidentialityProject management and coordination skillsAttention to detail and accuracyCritical thinking and problem solvingAbility to work independently with minimal supervisionStrong relationship-building skillsTime management and prioritizationAbility to manage multiple competing priorities in a deadline-driven environmentRequired QualificationsBachelor's degree preferred; equivalent combination of education and experience considered.Minimum 5 years of experience in project coordination, construction administration, real estate development, facilities management, expansion planning, or executive support within a construction, development, or operations environment.Experience supporting construction, facilities, development, expansion, or operations teams.Experience working with contractors, subcontractors, architects, engineers, and vendors.Advanced Microsoft Excel skills, including complex formulas, PivotTables, reporting, and data analysis.Advanced Microsoft PowerPoint skills with the ability to create executive and board-level presentations.Strong proficiency with Microsoft Outlook, Teams, Word, and SharePoint.Experience coordinating multiple projects simultaneously.Ability to travel occasionally to company locations and project sites.Strong proficiency with Microsoft Project (including Gantt chart development)Preferred QualificationsExperience in construction, retail expansion, facilities management, or real estate development environments.Experience supporting multi-location or national growth initiatives.Knowledge of project management methodologies and project scheduling.Experience with:SmartsheetProcoreBluebeam RevuPower BIAdobe Acrobat ProDocuSignCAPM or PMP certification a plus.Benefits Medical Dental Vision Employer Paid Basic Employee Life and AD&D Insurance Employer Paid Long Term Disability Flexible Spending Accounts Voluntary Short-Term Disability Voluntary Life and AD&D Insurance Voluntary Accident Insurance Voluntary Critical Illness InsuranceEEO At Construction Resources, our people are the driving force behind everything we do. Construction Resources is an equal opportunity employer that aspires to be the best in the business by building an associate experience that celebrates growth, development, and purpose.Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to speak or hear. The employee is frequently required to sit for extended periods of time, stand, walk, climb stairs, use hands to finger, handle or feel, and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.Position Type/Expected Hours of Work This is a full-time position that requires overtime as business needs dictate.Other Duties Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.Privacy Notice We value your privacy and want to ensure transparency regarding the collection and processing of your personal data. As part of our recruitment process, we require your explicit consent to collect, store, and process your personal information, including but not limited to your resume, contact details, professional experience, and other relevant data.This data will be used solely for recruitment and hiring purposes in accordance with our privacy policy and applicable data protection regulations. Your information will be stored securely and will not be shared with third parties without your consent.By submitting your application, you agree to the collection and processing of your personal data for the purposes stated above. You may withdraw your consent at any time by contacting us at recruitment@crhomeusa.com.